Overview
Executive Assistant to the Dean Jobs in Boca Raton, FL at Florida Atlantic University
Benefits:
401(k)
401(k) matching
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Training & development
Tuition assistance
Vision insurance
Take the lead in our Marietta office and power up operations as our Administrative Coordinator!
Position Overview
We are seeking a highly organized, detail-oriented Administrative Coordinator to oversee the day-to-day operations of our Marietta office. This role provides critical support across multiple areas including general office administration, project scheduling, basic proposal generation, and accounts payable support. The ideal candidate is a problem-solver with a proactive mindset, strong communication skills, and the ability to thrive in a fast-paced, team-focused environment.
Key Responsibilities
Office Administration
Serve as the first point of contact for staff and visitors
Answer and direct phone calls; respond to general inquiries
Maintain inventory of office supplies and place orders as needed
Distribute mail and manage document filing (both digital and physical)
Keep the office environment organized and efficient
Project & Proposal Support
Assist the project management team with scheduling work crews and tracking assignments
Use company templates to prepare and send proposals to clients
Update and maintain project documentation and internal calendars
Adjust schedules as needed based on staffing or project demands
Communicate changes and updates to internal teams clearly and promptly
Accounts Payable & Expense Tracking
Process invoices and assist with expense report reviews
Monitor for missing or incomplete information and follow up as needed
Escalate issues or inconsistencies to the appropriate team
Required Skills & Experience
Intermediate proficiency in Microsoft Excel and Word
Working knowledge of Canva and CRM systems
Strong attention to detail with excellent written and verbal communication skills
Ability to manage multiple tasks and prioritize effectively
Positive, professional demeanor with a commitment to customer service
Comfortable working independently and taking ownership of assigned tasks
Preferred Qualifications
3+ years of experience in an administrative, office coordination, or project support role
Experience in a construction, industrial, or engineering environment
Associate degree in business administration or a related field preferred (or equivalent experience)
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Title: Executive Assistant to the Dean
Company: Florida Atlantic University
Location: Boca Raton, FL
