Overview
Executive Assistant to the Executive Director Jobs in Tulsa, OK at Madison Strategies Group
(Using a computer is suggested to complete application. Phones are not always compatible.)
POSITION PROPERTIES
Position Title
Office Staff – Secretary – CACC
Schedule / Grade
Grade 28
Job Code
Non-exempt
Calendar
SEC12
Benefits
Eligible – 60 day waiting period
Contract Type
Notification
Bargaining Unit
None
Revised Date
07/20/2023
PURPOSE
The position will provide administrative support to CACC.
ESSENTIAL RESPONSIBILITIES AND DUTIES
Greet office visitors and staff.
Performs a full range of clerical and procedural functions for CACC.
Maintains electronic and paper filing system.
Maintain the security of confidential information.
Prepare documentation for CACC.
Creating letters, forms, reports, etc.
Answering telephones, responding to routine questions, etc.
Helps monitor visitor access to the building.
Schedules meetings and activities on CACC calendar.
Understand and adhere to Board policies and procedures.
Perform other duties as necessary to support the mission and vision of Columbia Public School District.
DISTRICT EXPECTATIONS
All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org
REPORTING RELATIONSHIPS
Reports To: Director and Assistant Directors
Supervises: None
QUALIFICATIONS
Minimum: High school diploma or equivalent.
Preferred: Two years of office experience.
Ideal candidate will have positive interpersonal skills and work well as a member of a team; the ability to multi-task and provide solutions; be Google Docs and Sheets proficient; possess effective communication and organizational skills; and have experience with Student Information Systems (Infinite Campus preferred).
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
ADA REQUIREMENTS
Language: Read and interpret documents such as instructions and procedure manuals; Write reports and correspondence; Answer telephone calls and direct callers to appropriate personnel; Demonstrate strong listening skills; Demonstrate strong written and oral communication skills; Present information to teachers, staff, other administrators, families, and the Board of Education; Keep information confidential when required by law, policy, or the nature of a situation.
Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. Manage multiple tasks simultaneously.
Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Understand and submit online reports; Learn new systems and software.
Other Skills and Abilities: Demonstrate interpersonal skills and ability to work closely with a variety of staff members; Safeguard confidential information. Be a self-starter and work independently.
Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.
Attendance: Consistent and regular attendance is an essential function of this position.
Conditions and Environment: The work environment is consistent with a typical office environment; at times, many staff members may be present and speaking simultaneously.
Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.
Equal Opportunity Employer
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Title: Executive Assistant to the Executive Director
Company: Madison Strategies Group
Location: Tulsa, OK
