Overview
Executive Assistant to the Executive Director of Human Resources Jobs in Novato, CA at Novato Unified School District
Full Job Description
*******Please note we anticipate First Round Interviews to be held on Thursday May 23rd and possible Second Round interviews on Friday May 24th.*********
DUTIES AND RESPONSIBILITIES
The Executive Assistant may perform any combination of essential functions as outlined below. This is not an exhaustive list of all duties, knowledge, or abilities associated with this position; it reflects only principle job elements:
Perform responsible technical and complex clerical duties in support of the Executive Director of Human Resources; develop and maintain department budget; plan, organize, and coordinate operating procedures, communications, and administrative support functions to relieve the Human Resources administrator of routine administrative and clerical details
Interview and screen callers and visitors; provide detailed and technical information concerning District policies and procedures and established guidelines, including those who may need information or assistance regarding District complaint procedures
Communicate with District personnel, community members, parents, and others regarding confidential or sensitive issues according to established guidelines and procedures
Make telephone calls to verify, receive, or transmit information; receive, open, and screen incoming mail and e-mail; independently compose correspondence according to established procedures
Compose letters, memos, or other material independently or from rough draft; prepare Board agenda items from oral or written instructions
Research and compile information, compute statistical data for District, Federal, State, or other reports as required, and complete work on special projects as assigned
Schedule meetings, conferences, and appointments; arrange for conference rooms; maintain calendars; arrange and schedule travel accommodations
Maintain comprehensive records; prepare reports and files including those related to bargaining unit issues including topics related to layoffs (e.g. seniority, layoff/rehire procedures, current practices, policies education codes) and other confidential matters
Attend a variety of meetings; prepare and send out notices; collect and compile information; record proceedings; prepare and distribute minutes
Prepare materials related to collective bargaining or labor relations activities
SKILLS
Must be able to perform multiple tasks with a potential need for ongoing training to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment; strong knowledge of Google Suite, Microsoft Office Suite, word processing/typing at 45 WPM; and preparing and maintaining accurate records. Excellent oral and written communication skills are essential. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
This is an excellent opportunity for an experienced Executive Assistant to work closely with the Executive Human Resources of our District. We offer competitive compensation, a supportive work environment, and opportunities for professional growth. If you meet the requirements listed above, we encourage you to apply for this position.
Job Type: Full-time
Pay: $72,384.00 – $110,196.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Li…
Title: Executive Assistant to the Executive Director of Human Resources
Company: Novato Unified School District
Location: Novato, CA
Category:
