Overview
Executive Assistant to the Founder (Fully Remote) Jobs in Ukraine at A Hiring Group
Title: Executive Assistant to the Founder (Fully Remote)
Company: A Hiring Group
Location: Ukraine
Are you the kind of person who can think like a Chief of Staff but execute like an elite-level Executive Assistant? Do you love being the force behind a high-performing Founder and thrive in fast-paced, high-stakes environments?​
This is not a traditional EA role. This is a strategic hybrid:
50% Executive Assistant
50% Future Chief of Staff- You’ll sit at the intersection of operations, strategy, communication, and innovation — helping the Founder manage his time, energy, and attention across dozens of initiatives, teams, and business units.
About the Role:
We are seeking a proactive, highly organized, and resourceful Executive Assistant to support the Founder. In this critical role, you’ll serve as the right hand to the Founder, helping manage day-to-day operations, strategic priorities, and high-level administrative tasks. You’ll enable the Founder to focus on scaling the business by managing scheduling, communication, follow-ups, and special projects.
This is an opportunity to gain exposure to top-level decision-making in a fast-paced, entrepreneurial environment.
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Key Responsibilities​
Calendar & Schedule Management: Coordinate and manage complex scheduling across time zones; proactively resolve conflicts and optimize the Founder time. ​
Inbox & Communication Management: Monitor and manage Founder email; draft correspondence; triage urgent matters and follow-ups.​
Meeting Preparation & Follow-Up: Prepare briefing documents, agendas, and research for meetings; take notes and track action items.​
Travel & Logistics: Book and manage all aspects of domestic and international travel, including flights, accommodations, itineraries, and visas.​
Project Management: Own and track progress on strategic and operational projects; Use AI tools like ChatGPT, Notion AI, Motion, Reclaim, GHL, Airtable to speed up decision-making and execution​
Confidential Support: Handle sensitive and confidential information with discretion and integrity.​
Stakeholder Coordination: Liaise with internal teams, board members, investors, and external partners on behalf of the Founder.​
Personal Assistance: Support occasional personal tasks or errands that intersect with the Founder’s professional obligations.​
Qualifications
4+ years of experience as an Executive Assistant or in a similar administrative role; experience supporting a Founder or C-Level Executive
Fluent in English and Russian
Highly organized with impeccable attention to detail.
Proven ability to manage multiple priorities and meet deadlines under pressure.
Discretion and trustworthiness with confidential information.
Comfortable working in a fast-paced, ever-changing environment.
Proficiency in Google Workspace, Slack, Notion, Zoom, Asana, etc.
High emotional intelligence and a proactive, can-do attitude.
Bonus Points:
Experience in tech startups, VC-backed companies, or venture studios
Familiarity with investor communication or board-level support
You’ve implemented AI tools or built internal operating systems
You want to grow into Chief of Staff or Head of Special Projects
