Overview
Executive Assistant to the Heads of School Jobs in Hillsborough, CA at The Nueva School
Job Summary
Job Title: QuickBooks Invoice Correction Specialist (Ongoing, 15–20 Hours/Month)
Location: Remote Compensation: $4 per-invoice pay Time Commitment: Approximately 15–20 hours per month Reports To: Owner/Operations Manager
About the Role:
We are seeking a detail-oriented, tech-savvy contractor to assist with monthly invoice corrections in QuickBooks. This ongoing, part-time role involves correcting approximately 90 invoices each month, with a total time commitment of 15–20 hours per month.
This position is ideal for someone with bookkeeping or accounting experience who understands QuickBooks and has excellent attention to detail. The corrections follow a standardized process and must be completed by the 18th of each month to ensure accurate tax reporting based on wholesale product costs.
Key Responsibilities:
Review monthly designer commission sheets (Google Drive folder provided).
Access and correct invoices in QuickBooks Desktop or Online.
Ensure no duplicate invoices exist; confirm only one per order.
For non-taxable jobs (shutters, hardware, drapery only):
Add the designer’s name under the CLASS field (for product lines only).
For taxable jobs, perform the following:
Replace retail pricing with wholesale cost from TP’s MPO.
Adjust taxable product lines accordingly.
Recalculate tax differences between TP and QB.
Add tax difference to installation line item.
Create a custom “Hardware” line to reflect the adjusted balance.
Double-check totals against the designer’s reported sale amount.
Complete all corrections accurately by the 18th of each month.
Qualifications:
Proven experience with QuickBooks (Online or Desktop).
Strong attention to detail and comfort with basic math/accounting logic.
Ability to navigate Google Sheets and extract relevant data.
Job Type: Part-time
Pay: $300.00 – $400.00 per month
Expected hours: 3 – 5 per week
Benefits:
Flexible schedule
Work Location: Remote
Show more
Title: Executive Assistant to the Heads of School
Company: The Nueva School
Location: Hillsborough, CA
