Overview
Executive Assistant to the President Jobs in Saint Paul, MN at Macalester College
Description:
Jim Dandy Sewer & Plumbing has proudly served the Puget Sound area for over 115 years. We are seeking an Office Administrator to assist in providing an exceptional customer experience. This is a great opportunity to be a part of a long-standing company. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, hands-on environment.
In addition to great pay, we offer excellent benefits including:
100% employer paid premiums on medical, dental and vision insurance
401k and 401k Roth plan with up to 4% match in addition to your income invested
Employer paid long-term disability insurance
Employer paid life insurance
1 floating holiday
6 paid holidays
Paid vacation
Paid weekly
Responsibilities Include:
Answer incoming phone calls; respond to customer inquiries
Assist in coordinating service appointments
Follow up calls on estimates left with customers
Prepare cash deposits and print checks
Prepare weekly reports and monthly statements
Receive, review, and input customer billing information into work orders
Prepare and issue accurate customer invoices based on complete work orders
Assist in processing payments, tracking receivables, and tracking payables
Communicate with vendors, clients, subcontractors, and inspectors as needed
Acquire necessary permits for scheduled projects
Requirements:
2+ years of experience in an administrative role, preferably in a trades or construction environment
Strong attention to detail
Strong organizational and multitasking skills
Excellent verbal and written communication
Excellent customer services skills
Proficient in Microsoft Office (Word, Excel, Outlook) and office equipment
Familiarity with scheduling or field service software (e.g., ServiceTitan, Jobber, or similar) a plus
Professional appearance and demeanor
Valid driver’s license and clean driving record
Great work ethic
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Title: Executive Assistant to the President
Company: Macalester College
Location: Saint Paul, MN
