Overview
Executive Assistant to the President Jobs in Las Vegas, NM at New Mexico Highlands University
** IMPORTANT: DO NOT CALL OR CONTACT THE LAW FIRM. You will be evaluated and vetted based on your ability to follow instructions. **
Are you a multitasking maestro who keeps the office orchestra in perfect harmony?
Can you transform scattered tasks into a well-choreographed operational ballet?
Do you take pride in being the firm’s behind-the-scenes superhero, ready to swoop in wherever you’re needed?
Final question: When faced with a challenge, do you get excited or run away?
The Flood Law Firm is one of the largest and fastest-growing personal injury law firms in the state. As our Operations Coordinator, you’ll be the administrative backbone of the office—stepping in wherever needed to keep daily functions running seamlessly. Reporting to the Operations Manager, you will support legal assistants and administrative staff, manage calendaring and mail, enforce SOP adherence, and serve as the first responder when team members are out.
What you’ll do:
Administrative Operations:
Oversee day-to-day office functions—calendaring, mail sorting, phone coverage, and supply management.
Serve as a liaison between leadership and the administrative team, ensuring clear communication of updates and priorities.
Process Compliance & Improvement:
Maintain and update SOPs in Trainual, ensuring changes (e.g., courtroom rule updates) are communicated and documented.
Identify process gaps and propose solutions; train staff on new or revised procedures.
Utility Player Support:
Step in to cover roles during staff absences (medical leave, maternity leave, vacations), from client intake to document preparation.
Jump into hands-on tasks—filing, scanning, client follow-ups—without hesitation.
Cross-Functional Collaboration:
Work closely with the Operations Manager to monitor workflow metrics and escalate issues proactively.
Partner with HR on onboarding and ongoing training
Communication & Training:
Coach team members on procedural changes and ensure consistent adherence to standards.
Draft clear, concise internal communications and proofread documents for accuracy.
What we’re looking for:
Professional Experience: 2+ years of office coordination or administrative support in a professional setting (legal experience a plus but not required).
Process & Systems Orientation: Strong comfort with documented processes—ability to update, enforce, and train on SOPs.
Adaptability & Initiative: “Can-do” attitude; willing to jump into any task to support a small, fast-paced team.
Communication Skills: Excellent written and verbal communication; adept at proofing and clear instruction.
Technical Proficiency: Familiarity with calendaring software, document management, and basic office technology.
Personal Attributes: Highly organized, detail-oriented, and solution-focused. Discreet and reliable, with the ability to handle sensitive information.
Why you should work here:
Impactful Work: Make a real difference in the lives of our clients.
Growth Opportunities: Continuous professional development and growth.
Supportive Environment: Work with successful trial attorneys who mentor and guide you.
Top Workplace Recognition: Join a team that’s been voted a Top Workplace, celebrating our culture of respect, collaboration, and excellence.
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
401(k)
Health insurance
Paid time off
Professional development assistance
Schedule:
Monday to Friday
Work Location: In person
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Title: Executive Assistant to the President
Company: New Mexico Highlands University
Location: Las Vegas, NM
