Overview
Executive Assistant to the President Jobs in Lake Wales, FL at Warner University
Job Summary
The purpose of this position is to play a pivotal role in supporting the organization’s mission by ensuring seamless administrative operations. This is accomplished by organizing meetings, developing board communications, preparing, and maintaining records and documents, assisting with meeting activities, and interfacing with communities and elected officials. Other duties may include facilitating board appointments, assisting with records management, and performing various general office administrative duties and projects as assigned.
Essential Functions
Maintain database of board members and contact information
Maintain website with up-to-date information to include board members, agendas, minutes, projects, etc.
Monitor projects
Schedule and set up board meetings: Order food/lunch for meetings, Prepare agenda and generate any board materials, Take minutes and prepare final minutes
Event planning – Annual Educational Summit
Register board members for conferences
Register board members for state and national memberships
Process and approve travel reimbursement requests
Assist treasurer with monthly reports, annual budget, processing invoices/reimbursements, and data entry into Quickbooks
Serve as organization notary
Coordinate board member representations at community meetings
Qualifications
Proven experience in administrative support roles, preferably in a non-profit or mission-driven organization.
Excellent communication skills, both written and verbal, with a strong attention to detail.
Familiarity with dental or medical receptionist duties is a plus.
Proficiency in office software and applications, including Microsoft Office and Quickbooks.
Ability to work collaboratively with board members, elected officials and contractors.
Passion for the organization’s mission and desire to contribute to its success.
Job Type: Part-time
Pay: $35.00 – $50.00 per hour
Expected hours: 1 – 20 per week
Schedule:
Monday to Friday
Work Location: Remote
Title: Executive Assistant to the President
Company: Warner University
Location: Lake Wales, FL
