Overview
Executive Assistant to the Principal Jobs in Scottsdale, AZ at Notre Dame Preparatory
Title: Office Coordinator
Reports To: Executive Assistant
Direct Reports: None
FLSA Status: Non-Exempt
Job Overview
Bellflower-based commercial construction & development company Howard CDM is seeking a reliable and team-oriented Office Coordinator to join our growing firm. This is a great opportunity for a career-minded person who would enjoy working in a fun and fast-paced environment for a company with a track record of upskilling and promoting its employees.
The Office Coordinator’s responsibilities include but are not limited to: maintaining office operations in keeping with Howard CDM’s requirements, answering the Company’s main line, partnering with the Executive Assistant and Department Heads to ensure proper procedures are followed, and processing employee requests as they develop. As the first point of contact with clients, vendors, tenants, and guests, the Office Coordinator must have a cordial and outgoing personality with a professional appearance and demeanor.
Office Coordination
Initial point of contact for guests & incoming calls
Answer, transfers, and manage Howard CDM mainline
Coordinate conference room schedule & arrangements
Assist with the scheduling & coordinating of meetings, as requested
Provide a bridge for smooth communications between guests & employees
Organize and maintain copy/production room, kitchen, and conference rooms
Maintain inventory of office & kitchen supplies
Create and submit required reports on as-needed basis
Demonstrate cooperation, flexibility, and dependability in all daily work activities
Assist with a variety of administrative tasks including copying, sending company-wide emails, and filing
Responsible for performing clerical tasks in connection with the shipping & receiving of packages, mail, and company documents
Assist with various office needs: holiday events, decoration, team building, errands, etc.
Perform special projects and other related duties as assigned
Qualifications
Proficient with Microsoft Office Suite (Outlook, Word, Excel) Required
Valid California Driver’s License and reliable transportation Required
1-3 years relevant experience Required
Relevant job types: Administrative Support, Customer Service, Receptionist Duties
Excellent time management & phone etiquette Required
Punctuality and attendance are critical for this role
Knowledge of Adobe Acrobat a PLUS
Associate or bachelor’s degree a PLUS – not required
Logistics & Benefits
Full-time, 8am-5pm
Onsite in Bellflower
No weekend or overtime expected
$20/hr – $25/hr
Health Insurance
Dental Insurance
Vision Insurance
401K with Company Matching
PTO
Section 125 Plan and Flex Spending Accounts
How We Determine What We Pay
Howard CDM determines pay for positions using local, national, and industry-specific survey data. We evaluate external equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate’s region/town/cost of living.
For new hires, we strive to make competitive offers allowing the new employee room for future growth. Salaries will be based on the applicant’s location, level of experience, education, and specialized knowledge and skills. Additionally, we consider the external market rate, the amount we have budgeted internally, and internal equity within the company for the same position. An employee/candidate with a stronger skill set will receive higher pay.
Howard CDM is an Equal Opportunity Employer; employment with Howard CDM is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
All offers of employment at Howard CDM are contingent upon clear results of a thorough background check, drug screen, and your ability to provide proof of eligibility to work in the US.
Employment with Howard CDM is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Howard CDM, with or without cause, with or without notice, and at any time. Nothing in this policy or any other policy of Howard CDM shall be interpreted to be in conflict with or to eliminate or modify in any way, the at-will employment status of Howard CDM employees.
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Title: Executive Assistant to the Principal
Company: Notre Dame Preparatory
Location: Scottsdale, AZ
