Overview
Executive Assistant to the UMFA Executive Director Jobs in Salt Lake City, UT at University of Utah
To apply for this position, please visit www.bedfordcountyva.gov and submit a Bedford County application.
Performs intermediate skilled clerical and responsible technical work involving a variety of administrative support and clerical tasks in an office environment; does related work as required. Work is performed under general supervision. Limited supervision may be exercised over subordinate personnel. Providing administrative support to division or departmental staff; receiving and processing incoming calls and visitors; preparing and maintaining detailed and/or confidential records and files; preparing reports.
Essential Duties and Responsibilities
Greet visitors, citizens and customers; provides information; assists the public with the completion of records, applications, documents, etc.; processes various applications; directs visitors to an appropriate party.
Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
Processes accounts receivable, accounts payable, payroll, budgetary and other financial data; makes deposits; reconciles invoices with payment vouchers; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations; assists with budget preparation.
Takes and/or transcribes dictation; types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, meeting minutes, agendas, electronic newsletter and related documents, where a knowledge of format and presentation is necessary; answers routine correspondence independently.
Prepares and maintains a variety of office files, accounts and other records; prepares statistical and financial reports; assists with processing budget information.
Prepares financial, statistical and project status reports, spreadsheets and work papers; receives and accounts for various revenues.
Assists with training subordinate personnel; maintains division or department work schedules.
Handles inquiries or complaints from the general public in person or by telephone; forwards calls to appropriate party; assists with scheduling facility use, special events, etc.
Plans and coordinates meetings and schedules.
Maintains inventory and orders supplies; books and assigns meeting rooms and vehicles; prepares work orders; maintains various databases.
Operates a variety of standard office equipment; receives and processes incoming and outgoing mail.
Performs related tasks as required.
Accomplishes all tasks as appropriately assigned or requested by management.
Participate in employee meetings and training as needed.
Performs special projects as assigned.
Meets attendance requirements and maintains the highest level of dependability.
Consistently demonstrates ability to respond to changing situations in a flexible manner in order to meet current needs and reprioritizes work as necessary.
Qualifications
Knowledge, Skills, and Abilities
Thorough knowledge of standard office practices, procedures, equipment and administrative support techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of departmental programs and policies; ability to type, take and transcribe dictation using good composition skills; ability to make arithmetical calculations; ability to follow oral and written instructions; ability to read and understand detailed and complicated policies, procedures and materials that contain specialized words and phrases; ability to operate a variety of office equipment to produce complex/technical documents; ability to work independently; ability to establish and maintain effective working relationships with associates and the general public. Some knowledge or experience in working with MUNIS program, which requires working closely with Fiscal Management.
Certifications/Licenses
Requires Notary Public license.
Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
Environmental Factors
Employee is not subject to inside and outside environmental conditions and atmospheric conditions.
Additional Requirements
Subject to a complete criminal history background search and drug screening with acceptable results.
Disclaimer
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. This is not an employment contract and does not alter any employee at-will status.
Bedford County maintains a safe, drug-free workplace for its employees. Drug screening, driving record check, a criminal background check, and previous employer references are required for all positions as conditions of pre-employment.
Bedford County, VA is an Equal Opportunity Employer.
Job Type: Full-time
Pay: $35,168.00 – $46,597.00 per year
Benefits:
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Ability to Commute:
Bedford, VA 24523 (Required)
Work Location: In person
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Title: Executive Assistant to the UMFA Executive Director
Company: University of Utah
Location: Salt Lake City, UT
