Overview
Executive Assistant to the Vice President for Enrollment Management Jobs in Montclair, NJ at Montclair State University
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Main duties:
Open and maintain accounts with multiple banks for clients
Troubleshoot daily customer issues, while identifying root cause and collaborating with teams across the business to solve the problem
Assist with billing, bookkeeping, conduct bank reconciliations and accounting issues
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain compliance policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists using CRM
Act as the point of contact for internal and external clients
Create, maintain, and administer training materials/process documents that support the scaling of internal teams.
Analyze documents related to business entities, trusts, and individuals.
Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; Bacherlor’s Degree preferred.
Bilingual (Engelish and Spanish)
Job Type: Full-time
Pay: $35,000.00 – $42,000.00 per year
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Ability to Commute:
El Paso, TX 79901 (Required)
Ability to Relocate:
El Paso, TX 79901: Relocate before starting work (Required)
Work Location: In person
Show more
Title: Executive Assistant to the Vice President for Enrollment Management
Company: Montclair State University
Location: Montclair, NJ
