Overview
Executive Assistant to the Vice President for Student Success Jobs in Bozeman, MT at Montana State University
Job Overview
This executive administrative assistant provides administrative support to the Global Program Management – Manufacturing Engineering Organization. Work includes tasks such as presentation creation, travel arrangements, calendaring, and scheduling. Position requires a high degree of discretion, accuracy and coordination.
Responsibilities:
Assignments are broad, complex and multifaceted in nature
May include responsibilities that extend to external customers – degree of internal vs external impact
Provide solutions to non-routine problems of a more moderate scope and complexity
Conserve manager’s time by assuming administrative details
Coordinate a system for handling office routine
Expedite handling of correspondence, global mail requests and phone calls Prepare written reports, correspondence etc.
Capture and analyze routine data
Maintain regular contact with others outside the work group
Complete various assignments as requested with minimal direction
Maintain records, confidential files and GM specific reports
Schedule complex meetings and maintain multiple calendars
Continuously look for ways to improve efficiencies of day-to-day tasks
Support travel arrangements, Visa, Passport and associated expenses
Invoicing for department related purchases
IT / Cell phone / Phone / Teams assistance
Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
Make decisions regarding the distribution/flow of information and work
Requirements
5-7 years executive administration experience, preferred
Positivity
Independent thinking, adaptability, judgment and problem solving
Calendaring
Experience working with Senior Management or Executives in an administrative capacity
Proven planning and organizational skills
Problem-solving ability including independent judgment and decision-making skills
Meeting set up and facilitation
Advanced level of proficiency in MS Word, Excel, PowerPoint, scheduling, internet, Outlook, and knowledge of SharePoint
Appropriate use of grammar, spelling and punctuation
Highly proficient verbal and written communication skills
Confidence to take initiative and work independently
Education:
Two-year degree or professional certification in related field or equivalent work experience required
If you are looking for an opportunity to grow your career in a supportive environment while contributing to our team’s success, we encourage you to apply for the Administrative Assistant position.
Job Types: Full-time, Contract
Pay: $20.00 – $24.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Morning shift
Work Location: Hybrid remote in Warren, MI 48088
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Title: Executive Assistant to the Vice President for Student Success
Company: Montana State University
Location: Bozeman, MT
