Overview
Executive Assistant to VP, Venues Jobs in Charlotte, NC at CRVA
Full Job Description
Who We Are
Our Mission: The CRVA fuels the visitor economy with leadership and expertise in branding and destination-defining infrastructure through an unwavering commitment to its culture and employees.
Job Summary
The Executive Assistant to the VP of Venues provides executive and administrative assistance to the VP of Venues and performs a wide range of administrative and office management duties for CRVA venues.
Job Responsibilities
1. Essential Job Duties
Manage a broad variety of administrative tasks for the VP of Venues including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Manage calendar of events between the four CRVA venues.
Works closely and effectively with the VP of Venues to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the VP updated.
Manage correspondence to the VP of Venues including reviewing email and regular mail making sure VP stays up-to-date on responding to urgent emails. Answer VP of Venues telephone calls, assist callers, take messages as necessary and arrange meetings.
Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the VP of Venues.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.
Organize a variety of meetings and reserve meeting rooms as required for VP and other staff as needed.
Assist in distribution of comp tickets for CRVA staff and board members.
Lead catcher (phone, website, Cvent, Visit Charlotte) to qualify and distribute opportunities using CORE to appropriate sales account manager.
Answer telephone assisting on routine questions about facility and upcoming events.
Send out Qualtrics customer surveys and follow up with Starbucks card to those completed.
Assist with building event profiles and gathering necessary event histories.
Assist sales team in coordinating FAMS or client appreciation events.
Maintain sales collateral inventory (hard copy & flash drives), assemble kits, and oversee updates using Podio with marketing as necessary.
Facilitate annual price check with contractors and update sales collateral and team when necessary.
Manage time off requests in ADP for VP’s direct reports.
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Authorize monthly administration department invoices for payment.
Manage the credit card reconciliation process for VP of Venues and additional directors as needed.
Prepare portions of the annual Administration department budg…
Title: Executive Assistant to VP, Venues
Company: CRVA
Location: Charlotte, NC
Category:
