Overview
Executive Assistant – VP Jobs in Buena Park, CA at Williams Companies
ADMINISTRATIVE SPECIALIST 7
Req #:
246951
Department:
UW MEDICINE – AMBULATORY BUSINESS OPERATIONS
Job Location:
Seattle – Other
Job Location Detail:
UW Tower
Posting Date:
06/12/2025
Closing Info:
Closes On 06/19/2025
Salary:
$5,126 – $7,690 per month
Other Compensation:
Shift:
First Shift
Benefits:
This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here
UW Medicine’s Ambulatory Business Operations department has an outstanding opportunity for a Administrative Specialist
WORK SCHEDULE
100% FTE
Days
Hybrid – occasional telework mostly onsite
JOB RESPONSIBILITIES
Provide advanced executive administrative support to leadership in Ambulatory Access, Business Operations, and the Contact Center.
Serve as a principal point of contact for communications and workflow with hospital CEOs, medical directors, directors, community leaders, and the Office of the President
Manage complex calendars, prioritize and coordinate scheduling needs, arrange high-profile meetings
Ensure leaders are equipped with all relevant briefing documents and materials
Draft, edit, and distribute sensitive executive communications, correspondence, briefings, and presentations
Oversee planning and logistics for major meetings, multi-stakeholder events, systemwide conferences, and organizational retreats
Lead coordination and administration of onboarding for new team members
Provide project management, documentation, and logistical support for high-priority operational and strategic initiatives
REQUIREMENTS
Bachelor’s degree in business administration, healthcare administration, or related field, or equivalent combination of education and professional experience
6+ years of experience in office administration, operations coordination, or program management, preferably within a healthcare setting
Strong organizational skills, attention to detail, and ability to juggle multiple priorities
Experience with scheduling software, intranet/SharePoint management, and budgeting platforms such as Workday
Excellent communication skills, both verbal and written
High level of proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and related technologies
Ability to work independently and collaboratively within a diverse team environment
ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center – Montlake, UW Medical Center – Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team. Join our mission to make life healthier for everyone in our community.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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Title: Executive Assistant – VP
Company: Williams Companies
Location: Buena Park, CA
