Overview
Executive Bilingual Administrative Assistant (2 years Construction office) Jobs in Santa Clarita, CA at Select Painting & Construction, Inc.
Description:
Aviation company in Medley, FL seeking a dedicated and organized Administrative Support to join our team. This role is essential by supporting, assisting and providing comprehensive administrative support with various tasks to ensure smooth operations. The ideal candidate will be creative, observant and very attentive to detail. You will need to be an organized self-starter that is diligent and responsive, take initiative, work well independently, maintain a positive attitude and strive to maintain the company’s culture. Excellent communication, computer and problem-solving skills, and a willingness to work alongside with other members throughout other departments.
FUNCTIONS AND RESPONSIBILITIES
Demonstrate proper phone etiquette to answer phones and direct calls to corresponding personnel
Schedule appointments and maintain calendars
Write and edit letters, emails, reports and other documents
Create and maintain filing systems, both electronic and physical
Provide assistance or support with special projects
Communicate with employers to collect missing information
Research, data entry and analyze data
Record keeping and handle general clerical duties
Knowledge of MS Office and office equipment such as photocopier, scanner etc.
Dependable with a respect to confidentiality and policies
Excellent organizational skills
Great attention to detail
Proficient in English both oral and written
Performs other administrative duties and/jobs may be assigned
Requirements:
Attentiveness: Attention to detail and accuracy
Analytical: Solid problem-solving skills
Proficient in Microsoft Office: Solid computer skills with exceptional knowledge of Excel.
Decision-making: ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
Communications and collaboration: Strong oral communication skills. Ability to collaborate with other administrators and support personnel, management and clients on a regular basis.
Organizational skills: Organization and prioritization are the core elements of the position. Must know how to keep themselves and others organized and how to determine which tasks are the most important in a given list.
Writing: Strong written communication skills. Spelling, punctuation, sentence structure and writing are essential, must be proficient in a variety of styles, from creative to professional to technical and more.
EDUCATION AND/OR EXPERIENCE
High School Diploma Required
Administrative Support experience (Preferred)
Degree in Business Administration/related work experience
PHYSICAL DEMANDS
Good speaking and listening skills.
Ability to perform focused work with close attention to detail.
Ability to operate office equipment, including computers, copiers, fax machines, and phones.
Ability to interact with others, both in person and through phone, e-mail, and written correspondence.
Ability to lift up to 15 pounds.
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Referral program
Vision insurance
Schedule:
Monday-Friday
8 hour shift
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Title: Executive Bilingual Administrative Assistant (2 years Construction office)
Company: Select Painting & Construction, Inc.
Location: Santa Clarita, CA
