Overview
Executive Coordinator Jobs in Vista – California – USA at Ideate Design-build Inc. (id8)
The Executive Coordinator (EC) works directly with the COO and is primarily responsible for supporting the COO by providing various administrative functions and maintaining information about all COO activities. As a trusted advisor and resource for COO, the EC must demonstrate a positive people-oriented attitude, initiative, organization, andproblem-solving skills. The ECwill bring verbal and writtencommunication skills, coordination,collaboration, and information management to bear using various tools and platforms.
The Executive Coordinators ability to multitask and work independently in ateam-orientedenvironment is critical, along with proactive, direct, and reliable behavior andcommunication. In aservice-orientedrole, the EC uses positive interpersonal skills to engage withleadership, colleagues, clients, and collaborators. Additionally, the EC role emphasizes supporting company marketing efforts. This role is intended to develop, grow, and be refined as the needs of the COO change.
Duties/Responsibilities:
Responsible for organizing, coordinating, and supporting the COO’s workload, day-to-day business, and personal activities.
Implement and refine operational processes.
Develops and sustains a level ofprofessionalismwith clients and colleagues.
Handle allcommunication-related tasks, including answering and screening phone calls, monitoring and responding to emails, drafting correspondence, and other written deliverables.
Manages CO’s calendar to prioritize, accept, decline, and move appointments as needed.
Organizes and prioritizes critical issues and required information for the CEO to facilitate efficient decision-making.
Safeguards confidentiality by exercising discretion in communicating information.
Independently research, prioritize, and follow up on multiple incoming issues and concerns addressed to the COO, including those of a sensitive and/or confidential nature; determine the appropriate course of action, referral, and/or response.
Be willing to work in an environment where various tasks may be asked of you on any day.
Identify opportunities to improve processes.
Arrange conference calls, meetings, appointments, and travel itineraries.
Flexibilityto attend evening meetings.
Marketing Support
Other duties as assigned.
Education and Experience:
Minimum 3 years of experience as an executive secretary or administrative assistant.
3 years of previous experience in architecture, design, or construction is preferred.
Proficiency in Microsoft and G-Suites
Superior written and verbalcommunication
Excellent organizational skills.
Physical Requirements:
Ability to stand, sit,or walk for long periods.
Ability to lift 20 lbs.
Ability to travel to the office (Vista) or other locations as needed.
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Title: Executive Coordinator
Company: Ideate Design-build Inc. (id8)
Location: Vista – California – USA
Category: Administrative/Clerical
