Overview
Executive / Director Assistant Jobs in Mumbai, Maharashtra, India at The UrbanIndia
Title: Executive / Director Assistant
Company: The UrbanIndia
Location: Mumbai, Maharashtra, India
Job Summary
We are seeking a highly organized and proactive Executive / Director Assistant. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, and performing various administrative tasks to ensure the smooth operation of the senior management office.
Key Responsibilities
Manage and maintain the executive’s schedules, including appointments, meetings, and travel arrangements, ensuring all engagements are well-organized and timely.
Coordinate and prepare materials for meetings, including agendas, presentations, and reports, ensuring all necessary information is accurate and available.
Record detailed minutes during meetings and track action items to ensure follow-up and completion.
Provide support during exhibitions and trade shows, including setup and coordination tasks.
Handle incoming and outgoing communications, including emails, calls, and letters, responding promptly and professionally.
Assist in the preparation, review, and formatting of documents, reports, and presentations, ensuring they meet professional standards.
Conduct research and gather relevant information for senior management’s projects and initiatives, presenting findings in a clear and concise manner.
Compile and analyze import-export data, market data, and internal data, providing summarized reports as required by the executive.
Maintain confidentiality and handle sensitive information with the utmost discretion and professionalism.
Liaise with internal and external stakeholders on behalf of the executive, ensuring effective communication and relationship management.
Organize and oversee events, conferences, and corporate functions, ensuring they run smoothly and effectively.
Perform general administrative tasks, including filing, data entry, and office management activities, maintaining an orderly working environment.
Assist with special projects and perform other duties as assigned by the executive, demonstrating flexibility and initiative.
Qualifications
Bachelor’s degree in Business Administration, Management, or a related field.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), CRM, and MIS systems.
Strong proficiency in Excel, including Pivot Tables and VBA.
Fluent in English and Hindi, with excellent communication skills.
Outstanding interpersonal abilities and the capability to interact effectively with various stakeholders.
Exceptional organizational and time management skills, with an ability to prioritize tasks efficiently.
High level of professionalism and keen attention to detail.
Capacity to manage multiple tasks and projects simultaneously, maintaining effectiveness under pressure.
Strong problem-solving skills and a proactive approach to identifying and addressing issues.
Ability to work independently, as well as collaboratively within a team environment.
Location:
Andheri East, Mumbai
Skills: management,communications,microsoft office suite,excel (pivot tables, vba),problem-solving,interpersonal skills,crm,communication,organization,office,time management,administrative,research,mis systems,data
