Overview
Executive Events Specialist Jobs in Irvine, California, USA at In-N-Out Burger
In-N-Out Burger – Corporate | Irvine, CA 92606
Come join our family at In-N-Out Burger!
We have an excellent opportunity based in our Irvine, CA office, for a highly motivated Executive Events Specialist. This position will provide support for the Executive Events Team in coordinating In-N-Out Burger’s Owner and Family events, including preparation, organization, and support from the office and onsite, as needed. This individual will collaborate closely with the Executive Events Team throughout the event organization process of various programs such as Corporate, Personal, Incentive, and Philanthropic events.
The role requires strong organization skills, attention to detail, self-motivation, and the ability to remain calm under pressure while delivering a concierge level of customer service. Excellent communication and interpersonal skills in this role are crucial for building relationships with our teams’ customers, vendors, team members, and internal partners. The Executive Event Coordinator will handle confidential information, requiring discretion and confidentiality.
Adaptability and a proactive approach to problem-solving are essential for handling the dynamic nature of events within the Executive Events Team.
This position is 100% in office and will be based in Irvine, CA.
General Responsibilities
Responsible for complex administrative tasks to help support the Executive Event Planners – including managing on-site supplies and ordering intake, hotel room blocks management, event shadowing, meeting document preparation, Asana organization, and design/collateral needs.
Assist with coordination of various Event needs (event organization, communication, calendaring, ordering and shipping materials, coordination and communication with internal and external partners, invoice processing & facilitating payment, attendee communication and management of supplies for the team: snacks, water, etc.)
On-site support and concierge level service to Family/VIPs
Assist Planners with Event research and preparation
Assist Executive Events Manager & Team in creating presentation material for VIP Bi-Weekly Meetings, Department Meetings, etc.
Handle & manage multiple expense reports reconciling multiple credit card accounts and charges
Implement various process improvements for the team
Salary Range is $63,450 – $80,000
The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.
Office
Hours:
Mon-Fri, 8:00 am-5:00 pm with occasional (15%-20%) overnight travel and weekend travel
Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans, and Pet Insurance
Requirements
High school diploma or equivalent required
Bachelor’s degree preferred
4+ years of administrative support or event coordination preferred
Proficiency with Microsoft Office 365 (Outlook, Teams, Power point, Word, Excel)
Proficiency with Asana and Concur preferred
Strong organizational skills, team orientation, and understanding of the Event industry.
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Title: Executive Events Specialist
Company: In-N-Out Burger
Location: Irvine, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant), Customer Service/HelpDesk (Office Administrator/ Coordinator, Admin Assistant)
