Overview
Executive & HR Admin Jobs in Baton Rouge, LA at Coeur Workforce Solutions
Job Summary
We are seeking a highly organized and detail-oriented Executive Administrative Assistant/Bookkeeper to support our construction and real estate services. The ideal candidate will possess exceptional administrative skills, able to organize owner, communication skills, computer literacy, construction/real estate familiarity, and a strong ability to manage multiple tasks efficiently. This role requires a proactive individual who can maintain professionalism in all interactions and contribute to the smooth operation of our office environment.
Duties
Provide administrative support to the Owner, including preparation of financial reports, managing schedules and coordinating meetings.
Data entry and organize customer service requests in Service Management Software.
Prepare and track proposals.
Perform account reconciliation to verify account balances and transactions.
Utilize accounting software, QuickBooks, to input data, generate reports, and streamline processes.
Maintain organized filing systems for both physical and digital documents.
Prepare and process timesheets and prepare payroll summary sheet for bookkeeper.
Issue and track purchase orders for accounts payable.
Provide comprehensive administrative support, as well as assist with acquisition/maintenance of necessary documents related to each property.
Handle calls with professionalism, demonstrating excellent phone etiquette while managing inquiries and directing calls as necessary.
Prepare Invoices and process estimates concerning work in progress and acquiring documentation from clients/vendors as needed
Maintain office organization by managing files, documents, and correspondence effectively.
Bookkeeping for various projects/properties, bank accounts and credit cards, assuring all expenses are accounted for correctly, and correspond to the correct project
Requirements
Proven experience as an administrative assistant/bookkeeping or in a similar role within an office environment.
Familiarity navigating software applications.
Strong computer literacy with proficiency in QuickBooks and Microsoft Office Suite 365.
Excellent organizational skills with the ability to prioritize tasks effectively.
Exceptional written and verbal communication skills, including contacting banks or vendor companies to effectively retain required documentation
Familiarity with phone systems and office equipment is preferred.
Ability to work independently while being a team player who collaborates well with others.
A proactive approach to problem-solving with strong attention to detail.
We are excited to welcome a dedicated Executive Administrative Assistant/ Bookkeeper who will play a pivotal role in supporting our leadership team while contributing positively to our workplace culture.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
Paid time off
Retirement plan
Schedule:
Monday to Friday
Ability to Relocate:
Bay Shore, NY 11706: Relocate before starting work (Required)
Work Location: In person
Title: Executive & HR Admin
Company: Coeur Workforce Solutions
Location: Baton Rouge, LA
