Overview
Executive Office Administrator Jobs in Johannesburg, Gauteng, South Africa at Nedbank
Title: Executive Office Administrator
Company: Nedbank
Location: Johannesburg, Gauteng, South Africa
Job Classification
Job Requisition – 137828
Closing Date – 31 January 2025
Location – Johannesburg
Cluster – Nedbank Wealth – Division – Nedbank Insurance
Please Note: Preference will be given to applicants from Underrepresented Groups
Job Family
Risk, Audit and Compliance
Career Stream
Auditing
Leadership Pipeline
Manage Self: Professional
FAIS Affected
Job Purpose
To effectively manage the administrative functions of the Executive Office department and provide operational and administration support to the Company Secretary and Executive Assistant in order to assist them to fulfil their duties in line with their mandate.
Job Responsibilities
Assist the Company Secretary and Executive Assistant of Nedbank Insurance with the following tasks:
Driving transformation and sustainability projects
Driving commercialisation, execution and special projects
Preparation, consolidation and formatting of reports and presentations
Coordination of Board, Annual General Meeting, Extended Leadership, Board/Regulator engagement and Executive strategic meetings and attend to related administration and logistical aspects
Conducting basic data analysis to provide insights
Draft agendas, consolidate meeting pack, review reports, draft minutes, draft meeting plans and draft resolutions for Board and Board Committee meetings as well as track action items and drive closure
Draft and obtain approval of resolutions, director declarations, ethics statements, etc.
Manage ad hoc administrative requests e.g. FICA requests, audit requests, regulatory notifications, etc.
Maintain accurate company records (including minutes, resolutions, annual returns)
Collaborate well and develop / maintain excellent relationships with all stakeholders
Arrange and facilitate director succession planning, training and onboarding
Draft, coordinate and roll out the strategic calendar and related administration
Consolidation and formatting of the Business Plan and related administration of the Business Planning process
Conduct competitor and industry analysis
Prep for, attend and provide value at relevant meetings
Contribute to team success and teamwork by sharing knowledge with the team
Perform general office administrative functions and manage ad hoc queries/correspondence and tasks effectively
Improve personal capability and stay abreast of developments by identifying training courses for self through input and feedback from managers
Identify and recommend opportunities to enhance efficiencies, processes, systems and policies and support implementation.
Job Responsibilities Continue
Essential Qualifications – NQF Level
Advanced Diplomas/National 1st Degrees
Preferred Qualification
Law degree, company secretarial qualifications, business degree
Minimum Experience Level
Technical / Professional Knowledge
Ethics and Fraud
Governance, Risk and Controls
Managerial Accounting Principles
Principles of project management
Relevant regulatory knowledge
Relevant software and systems knowledge
Business writing skills
Institute of Internal Auditors standards
Auditing
Microsoft Office Product
Behavioural Competencies
Adaptability
Business Acumen
Innovation
Decision Making
Customer Focus
Collaborating
Continuous Learning
Initiating Action
Please contact the Nedbank Recruiting Team at +27 860 555 566
