Overview
Executive Office Administrator Jobs in Sherwood, OR at Cat Adoption Team
Camino Nuevo Charter Academy (CNCA) is a network of charter schools serving students across the TK-Post Secondary continuum in the Greater MacArthur Park neighborhood of Los Angeles. Pueblo Nuevo Education Development Group (PNEDG) is CNCA’s resource development and capacity building arm. PNEDG invests in young people to foster personal transformation and generational social change. PNEDG staff support and build capacity for CNCA schools in achieving their vision. The organizations are grounded in the beliefs that public education is a civil right and all students deserve an excellent education that will prepare them for success in life. At CNCA/PNEDG, we recognize that lower income and immigrant communities often face institutional and cultural barriers that create impediments to students’ success, and that an excellent education must eliminate these barriers. We integrate a strong focus on progressive, research-based academics with a holistic, place-based approach to serving our students. Currently, CNCA has six campuses that serve approximately 3,500 students from TK through 12th grade. Our goal is for CNCA graduates to be equipped with the skills, knowledge, and worldview necessary to be literate, critical thinkers and independent problem solvers.
Organizational Leadership Capacities
We believe that every individual who works at the Camino Nuevo Charter Academy Home Support Office must embody key mindsets and possess foundational skills to contribute to the organizational leadership of the organization.
Mindsets
Commitment to and belief in CNCA’s mission and vision
Belief in and embodiment the CNCA Anchors in all aspects of the work
Commitment to the vision of a progressive, socially-just education and is able to inspire others towards that vision
Solution orientation and belief in supporting others to be the same
Commitment to an asset-based, capacity-building approach
Commitment to equity, diversity and inclusion
Skills
Ability to support an inclusive, positive and high performing culture
Ability to take ownership in the day-to-day and overall success of the organization
Ability to think critically, use sound judgment and problem solve
Ability to work independently and proactively and to seek support and guidance when appropriate
Strong organizational and time management skills, with an ability to prioritize competing projects in a fast-paced, fluid environment
Effective collaboration with individuals at all levels of the organization
Respect, humility and discretion to work effectively with all stakeholders, including colleagues, families and members of the community
Strong self-awareness and ability to reflect
The Opportunity
Under the supervision of the Director of Operations, the Home Support Office (HSO) Office Manager will oversee and maintain the operation and functionality of PNEDG’s Home Support Office and support various departments.
Strategy and Vision Setting Responsibilities:
Collaborate in the development of structures and processes to increase the level of excellence of the HSO
Elevate challenges that arise within the HSO and work with Director of Operations to inform and improve work
Bridge relationships with stakeholders, including school leadership, in an effort to provide effective guidance, support, and oversight.
Administrative Management and Compliance Responsibilities:
Greet and welcome visitors to the Home Support Office (HSO), setting the tone for a high-quality experience with our organization. When unavailable, arrange for coverage to ensure a consistent level of service is provided
Serve as the initial source of information for individuals contacting the HSO in person and over telephone
Ensure that all HSO main office functions and projects are carried out and meet high expectations. Including, but not limited to, ordering, stocking and organizing office supplies, ensuring office equipment is in working order, identifying and improving on systems for the HSO; cleanliness and organization of the office space, routing and/or putting away deliveries; and all other tasks not listed but required to ensure a well-functioning and highly organized office space.
Coordinate, provide oversight, organization and/or management of special events, site visits and HSO/org-wide events. Including, but not limited to, logistics, ordering/stocking/organizing supplies, set up/clean-up of special events; and all other tasks not listed but required to ensure an exceptional experience for participants.
HSO accounts payable and receivable
Provide 1:1 account payable and receivable training to PNEDG and CNCA staff as needed
Ensure compliance related to payroll for PNEDG and CNCA Home Support Office staff
Review payroll inputs from the home support office to confirm the accuracy of hours and lunch breaks; make adjustments needed or requested.
Prepare payroll summary for the home support office and ensure time worked is being recorded and coded correctly
Monitor requests for vacation, sick, and personal time in payroll system and providing information to managers/leaders when needed
Ensure that home support office payroll paperwork and documentation is organized and submitted appropriately
Create and maintain relevant resources, contact lists, and databases
Operate and maintain HSO office machines, equipment and electronic devices. Ensure all office equipment is in working order at all times
Support various HSO departments, aiding with clerical and administrative functions, including but not limited to, data entry, data collection, purchasing, and other support requests as needed
Operate personal automobile over a designated route to pick up and deliver inter-office mail, U.S. mail, and other materials to schools, offices, and post office
Effective and timely routing of HSO mail, communicating with hybrid or remote workers on delivery, preferences, etc.
Communicate effectively orally and in writing
Provide backup support for HSO Executive Assistant for board meetings and other events as needed
Other duties as assigned
This position is in-person/in-office, Monday through Friday during normal business hours. This position is not hybrid nor remote.
NON-DISCRIMINATION STATEMENT
Camino Nuevo Charter Academy (CNCA) prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. Camino Nuevo Charter Academy requires that school personnel take immediate steps to intervene when safe to do so when he or she witnesses an act of discrimination, harassment, intimidation, or bullying.
Questions or complaints of alleged discrimination, harassment, intimidation and bullying, equity or Title IX equity and compliance concerns should be directed to Margarita Domingo, Vice President of Human Resources. She can be reached at (213) 417-3410 or by mail at 3435 W Temple St. Los Angeles, CA 90026.
Bachelor Degree required; will consider Associate’s Degree/two years of college + two (2) years of related work experience OR four (4) years of related work experience (plus any additional required experience)
Bilingual English and Spanish with proficient fluency (ability to read, write and speak in English and Spanish)
Valid and appropriate California Driver’s License
Valid vehicle liability insurance
At least two (2) years work experience
Experience or commitment to working on a team as well as across teams
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Title: Executive Office Administrator
Company: Cat Adoption Team
Location: Sherwood, OR
