Overview
Executive Office Administrator Jobs in Falls Church, VA at Devis
Title: Executive Office Administrator
Company: Devis
Location: Falls Church, VA
Company Overview
Development InfoStructure LLC.,(Devis)is a leading provider of innovative software development, management, and consulting services, specializing in cutting-edge technologies such as DevSecOps, AI, and Machine Learning. With over 30 years of experience, we have established ourselves as a trusted partner for government agencies, delivering tailored, mission-critical solutions that drive digital transformation and operational excellence. Our client-centric approach, coupled with our deep domain expertise and technical prowess, enables us to forge enduring relationships and consistently deliver high-impact, adaptive solutions that resonate with the unique needs of the public sector.
Overview
Devis is seeking an executive administrator to join our team in support of the Defense Health Agency Business Operations and Executive Support Services contract. The successful candidate will provide specialized executive administrative support to the Chief Operating Officer (COO) while managing day-to-day office operations, correspondence, and administrative functions within the organization. This role is contingent upon award and is on site in Falls Church, VA.
Primary Duties
Support the COO with executive assistant functions including calendar management and correspondence
Maintain appointment calendar for Division Chief, COO, and Business Operations Chief
Assist with military personnel arrangements and provide support for official travel
Manage official files in accordance with DHA records management guidance
Process travel arrangements within 3 days of requirement receipt
Support SDD All-Hands and other official events with logistics, notifications, and setup
Draft, staff, and edit various communications documents including internal and external memoranda
Coordinate conference room reservations and maintain office automation systems
Publish phone rosters, manage office mail, and maintain office supplies
Required Qualifications
Associate’s degree in Business Administration or related field
3-5 years’ experience supporting executives in an Executive Assistant capacity
Ability to communicate professionally with all levels of management
Strong customer service, organizational and interpersonal skills
Problem-solving and analytical abilities with attention to detail
Proficiency in MS Office (Word, PowerPoint, Excel, Outlook), SharePoint
Proficiency with Defense Travel System and the Joint Travel Regulations
Experience with DoD administrative procedures and protocols
Preferred Qualifications
Bachelor’s degree in Business Administration or related field
Previous experience supporting military or government executives
Certification in administrative professional roles (e.g., CAP – Certified Administrative Professional)
Experience with DoD correspondence formats and protocols
Knowledge of federal records management requirements
Experience with event planning and coordination for executive-level functions
Proficiency in document management systems and collaboration tools
Clearance
Active Secret Security Clearance
Salary Range
$55,000 – $65,000
Devis is an AA/EOE/M/F/Disabled/VET Employer committed to providing equal employment opportunity without regard to an individual’s race, color, religion, age, gender, sexual orientation, veteran status, national origin or disability.
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