Overview
Executive Office Assistant Jobs in Mentone, CA at Xylo Autos
JOIN REDMOND!
The City of Redmond is a thriving, culturally diverse community and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups.
To uphold HR’s mission, “We partner with our customers to achieve shared goals,” this position will oversee the general HR office operational workflow. Work assignments are complex and technically challenging requiring a high degree of discretion, organizational skill, problem solving ability and advanced proficiency using a variety of computer programs. A high level of professionalism in verbal and written communications is essential to this position. Incumbents regularly provide administrative support directly to the HR management team.
Employees in this classification exercise a great deal of judgment and initiative in their day-to-day work and are expected to identify problems and implement solutions to maintain accuracy. This position plays a key part in establishing and maintaining HR office processes, procedures and policies as advised by senior management. Additionally, this assignment requires the incumbent to have the ability to research, collect and analyze data to ensure validity of data entry.
This position is full-time (8am – 5pm), onsite, and might require occasional evenings.
As part of the application process, we ask that you submit a writing sample of a written communication you have sent to a stakeholder or customer.
ROLE & RESPONSIBILITIES
Provide timely and superior customer service to HR visitors, including internal and external inquiries.
Serve as the HR Public Records Coordinator and HR Budget Coordinator, which includes gathering, tracking, and summarizing information, while utilizing multiple programs at an advanced level including Microsoft Teams, Outlook, SharePoint etc.
Take lead on general HR Office duties including staff meetings, council memo and ordinance drafts and submission, mail distribution, supply ordering, calendaring, Outlook distribution lists & Team Channels.
Act as City liaison for public-based commission(s) and maintain corresponding public-facing webpages.
Provide logistical support for a variety of departmental events.
Independently lead, coordinate, and plan confidential work and projects as assigned by HR leadership.
Apply broad knowledge of City operations, policies, procedures, services, and various programs to increase the efficiency and effectiveness the department.
Support the employee life cycle activities, including recruitment, onboarding, employee actions, and offboarding.
Act as a resource or backup to other department staff.
QUALIFICATIONS
Education and Experience
High school diploma or equivalent; 2-4 years of college level coursework preferred,
Six years of progressively responsible administrative support experience at the executive level
Office management experience preferred
May require relevant certification or higher education coursework as it pertains to the department/division
Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities
Other
This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.
Please review the Department Administrative Coordinator – Non-Represented job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.
BENEFITS
Our employees earn competitive wages and enjoy an exceptional benefits package that includes:
MEDICAL INSURANCE – Choice of two plans for employees and their eligible dependents: Premera or Kaiser Permanente. All employee healthcare premiums paid for by the City of Redmond.
PRESCRIPTION DRUG INSURANCE – Included with each medical plan
DENTAL INSURANCE – For employees and their eligible dependents
VISION INSURANCE – For employees and their eligible dependents
OTHER INSURANCE – Life, accidental death & dismemberment insurance, short and long-term disability, optional employee-paid voluntary life insurance
FLEXIBLE SPENDING ACCOUNTS – For tax savings on healthcare and dependent care expenses
PAID VACATION & HOLIDAYS – with (13) paid holidays per year
EMPLOYEE ASSISTANCE PROGRAM (EAP)
RETIREMENT PLANS – Department of Retirement Systems (DRS) plus additional options that include: Municipal Employees Benefit Trust (Social Security replacement plan) and MetLife 457 Plan
Annual COLA adjustments
Annual merit increases of up to 5%
To learn about benefits at the City of Redmond, please visit C2MB (ajg.com)
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Title: Executive Office Assistant
Company: Xylo Autos
Location: Mentone, CA
