Overview
Executive Office Assistant – City Manager’s Office Jobs in Palm Bay, FL at City of Palm Bay, FL
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant and Project Coordinator to join our team. This role is essential in ensuring smooth operations within the office providing support to our lead estimators while managing various administrative functions. We are looking for someone who possess strong communication skills, proficiency in office software, and a commitment to maintaining a professional atmosphere. The ideal candidate may have previous construction experience and/or experience reading plan, but that is not necessary.
Duties
Maintain organized records and files, ensuring all documentation is up-to-date and easily accessible.
Utilize Google Suite and MS Word for document creation, data management, and communication.
Contract management and following up with other team members.
Communicate with vendors to solicit material costs and convert to bid proposals.
Perform proofreading of documents to ensure accuracy and professionalism.
Assist the project managers to ensure all project requirement deadlines are met.
Requirements
Proven experience in an administrative role or similar position.
Strong customer service skills with the ability to interact effectively with clients, vendors and team members.
Proficiency in Google Suite and MS applications
Excellent proofreading skills with attention to detail.
Strong organizational skills with the ability to manage multiple tasks simultaneously, and the ability to prioritize tasks appropriately.
Ability to work independently as well as part of a team
We are located in Sebastopol, and this is an in-person position. We are flexible with scheduling and can accommodate anywhere from 30 to 40 hours per week with start and end times negotiable.
Job Types: Full-time, Part-time
Pay: $22.00 – $27.00 per hour
Expected hours: 30 – 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Schedule:
Day shift
Monday to Friday
Work Location: In person
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Title: Executive Office Assistant – City Manager’s Office
Company: City of Palm Bay, FL
Location: Palm Bay, FL
