Overview
Executive Office Manager Jobs in Chicago – Illinois – USA at Heartland Human Care Services
Job Description
Job Description
Title:
Executive Office Coordinator
Location:4822 N Broadway
Shift:Monday to Friday (8:30am – 5:00pm) three days in the office and two days remote. There will be someflexibilityof which days will be remote and which will be in the office. To start, it will likely be Monday, Tuesday, Thursday
Summary:Are you ready to make a meaningful impact and be the driving force behind operational excellence? Heartland Human Care Services is seeking adynamicExecutive Office Coordinator to join our dedicated team and play a pivotal role in supporting the Executive Director andsenior leadership. As our Executive Office Coordinator, you will be a key player in preparing reports, managing correspondence, and overseeing the day-to-day administrative functions.
Your contributions will extend to coordinating meetings, handlingcommunication, and maintaining vital relationships with external partners. This is an opportunity to showcase your organizational skills,attention to detail, and commitment to excellence. At HHCS, we are committed to creating positive change in our community. As an Executive Office Coordinator, you’ll be at the heart of our operations, providing crucial support that ensures the smooth functioning of our organization.
Join us in our mission to tackle root causes, encourageinnovation, and create lasting partnerships for a better future.
Our Benefits:
Medical insurance.
Dental insurance.
Vision insurance.
401(k) match.
Paid maternity leave.
Paid paternity leave.
Commuter benefits.
Student loan assistance.
Tuition assistance.
Disability insurance.
Duties & Responsibilities:
Administrative Support:
Prepares reports, and assists in the preparation of monthly, annual, and strategic reports as assigned.
Prepares correspondence to various internal and external partners as assigned by the Executive Director.
Prioritizes functions and appointments, and ensures that meetings/agendas, deadlines, presentations, and other duties of the office of the Executive Director are carried out; coordinates travel arrangements, flights, accommodations, and other itinerary specifics/logistics.
Supports Board of Director materials and mailings as directed by the Executive Office Project Manager. Provides Board of Directors-related support services.
Screens internal/externalcommunicationto the Executive Director and serves as a key point of contact for theSenior LeadershipTeam.
Provides proficient administrative support to the Executive Director and thesenior leadershipteam, including, but not limited to proofreading correspondence, presentations, and announcements from the Executive Director’s office, annual reports and policy manuals for both internal and external use, office systems development and maintenance and information management.
Manages incoming/outgoing mail for the Executive office by sorting and distributing mail delivered or taking any necessary next steps (following up with contracts for signature, invoices to be processed, etc.).
Maintains accurate expense tracking, and reports for the Executive Director, including monthly credit card bills and travel.
Handles incoming invoices to the Executive Office and submits for payment through concur.
Supports processing contracts by proofreading contracts for the Executive Director, securing signatures, notarization, platforming maintenance, electronically storing all grants and MOUs, letters of agreement, etc., and maintaining a…
Title: Executive Office Manager
Company: Heartland Human Care Services
Location: Chicago – Illinois – USA
Category: Administrative/Clerical, Management
