Overview
Executive & Operations Administrator Jobs in San Diego, CA at Manor Ventures
Title: Executive & Operations Administrator
Company: Manor Ventures
Location: San Diego, CA
About the Role
Manor Ventures is a small San Diego-based multifamily real estate investment firm. We're hiring an Executive & Operations Administrator to be the operational backbone of the firm — supporting the CEO, running the office, supporting our property operations team, coordinating HR, and keeping our internal systems and vendors in order. This is a high-trust, high-visibility role for someone exceptionally organized who gets things done.
We are considering both full-time and part-time candidates.
Key Responsibilities
Executive Support
- Direct administrative support to the CEO including scheduling, correspondence, and document preparation
- Manage company vehicles — insurance, registration, title, and DMV
- Draft documents, reports, and presentations; maintain company templates
Office & Knowledge Management
- Process incoming and outgoing mail; oversee office space and coordinate moves
- Manage office IT, equipment, and vendors; maintain company websites as needed
- Own company knowledge hubs (Confluence, Dropbox) including organization and access controls
Property Operations Support
- Provide on-site coverage when property managers are out (rare); serve as escalation point for resident issues
- Track landlord-tenant law updates and flag changes that require lease template revisions
- Coordinate marketing tasks including branding updates, website refreshes, and print collateral
- Coordinate small property-level projects — ordering signage, branding refreshes, website and listing updates, vendor deliverables, and similar one-off tasks across the portfolio
- Provide RealPage user support and assist with onboarding new buildings
- Administer RealPage day-to-day — support tickets, billing reconciliation, and configuration changes
People Operations (HR)
- Onboard and train new hires; maintain checklists and systems access
- Approve payroll runs in Gusto and administer benefits in coordination with our providers
- Maintain company calendar (events, anniversaries, holidays) and required training schedule
- Support annual compensation reviews with market benchmarking; provide light admin support to other team members
- Resolve payroll-provider support tickets (Gusto) and respond to employee inquiries on pay, taxes, and benefits
Compliance & Document Coordination
- Organize and file documentation for entity compliance, lender packages, and tax preparation in coordination with the CPA, attorneys, and lenders who handle the substantive work
- Partner with the accounting team — provide monthly bank and credit card statements, supporting documentation, and other records needed to close the books.
- Process inter-account reimbursements from credit card reconciliations — identify charges that belong to a different property or entity and route them back to the correct account.
Qualifications
Required
- Minimum 3+ years of applicable experience
- Proficient in Claude, Excel (pivot tables, lookups, formulas), and the broader MS Office suite
- Working knowledge of employment law basics and HR administration
- Outstanding attention to detail, organization, follow-through, and written/verbal communication
- Familiarity with Confluence, Dropbox, or similar knowledge-management tools
Preferred
- Prior experience supporting real estate or property management accounting workflows
- RealPage or similar property management software experience
- Familiarity with Gusto or similar payroll platforms
This role is Hybrid, and we are considering both full-time and part-time applicants. Full-time employees receive benefits including unlimited PTO, health/dental/vision insurance, and 401k. Expected salary range for full time is between $55,000 and $70,000 per year.
