Overview
Executive Operations Partner (Philippines, Remote) Jobs in Philippines at GrowthAssistant
Title: Executive Operations Partner (Philippines, Remote)
Company: GrowthAssistant
Location: Philippines
Who We Are
GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.
The Opportunity
We are seeking a high-level Executive Operations Partner (EA) to serve as a "Second Brain" for our leadership team. This is not a traditional administrative role; it is a high-leverage partnership designed to reduce operational drag and create structural clarity. You will not just manage a calendar—you will own the executive’s mental load, ensuring that priorities are sequenced, "open loops" are closed, and cross-functional initiatives maintain momentum. If you are a proactive problem-solver who thrives on bringing order to ambiguity, this is your opportunity to drive executive-level impact.
What Your Day-to-Day Will Look Like
- Executive Support & Triage: Own and manage complex calendars across multiple time zones, triaging inboxes to surface priority items and drafting polished responses.
- Priority Management: Maintain the executive "Second Brain," organizing to-do lists, tracking deadlines, and ensuring key commitments never fall through the cracks.
- Meeting Orchestration: Prepare daily and weekly priority views, organize prep materials, and lead post-meeting follow-ups to turn discussions into action.
- Project Coordination: Drive cross-functional initiatives by tracking timelines and deliverables, serving as the "connective tissue" between executive direction and team execution.
- Systems Building: Build and maintain lightweight systems, SOPs, and trackers that improve accountability and help the executive stay ahead of recurring responsibilities.
- Logistics & Travel: Coordinate complex travel itineraries, reservations, and logistical support as needed.
What You Bring
- Experience: 3–4+ years in an Executive Assistant, Executive Operations, or high-level administrative support role supporting founders or senior leadership.
- Operational Mastery: Exceptional skills in complex calendar and inbox management with a proven ability to manage shifting priorities.
- Communication: World-class written and verbal English; you can represent an executive with a calm, polished, and professional tone.
- Tech Proficiency: High proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
- Proactive Intuition: The ability to anticipate needs and think several steps ahead to prevent bottlenecks before they occur.
- Analytical Thinking: Strong ability to bring structure to ambiguous workflows and help executives sequence their work effectively.
- Availability: Ability to work U.S. business hours or with meaningful overlap.
Bonus Points if:
- You have experience as a "Business Partner" style EA in a fast-paced startup or founder-led environment.
- You are a power user of project management tools like Asana, ClickUp, Notion, or Monday.com.
- You have experience supporting multiple executives simultaneously.
- You have a background in real estate, investment, or high-growth tech.
Salary Range: $6.00 – $7.50/hour (Final offer based on skills and experience matched to role requirements)
What We Offer
At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world’s best brands scale. We believe that the right talent, placed in the right role, changes everything – and that starts with how we take care of you.
We support your life inside and outside of work with a comprehensive benefits package:
- Fully Remote: 100% Remote work environment, never fight traffic again
- Health Coverage: HMO or Healthcare Stipend (depending on location)
- Time to Recharge: 7 Paid Holidays and 6 PTO days/year
- Family First: Dedicated Maternity and Paternity Leaves
We offer additional incentives for go-getters and proven performers!
- $25 monthly perfect attendance bonus
- Performance bonus
- Anniversary bonus ($100 at 1 year; $200 at 2 years)
- Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client
Your Application Roadmap
You’ve applied, now let’s get to work. Here’s the play-by-play:
- Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
- Step 2 Recruiter Interview: If we believe we have a great client match, we’ll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
- Step 3 Online Assessment: This is your chance to shine! You’ll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
- Step 4 Match Interview: You’ll meet with one of our Senior Leaders for a deep-dive validation to ensure we’re matching you with the right opportunity. This is your moment to bring your A-game and really shine – it’s the final step for many of our roles!
Depending on the client, there are sometimes 2 additional steps:
- Step 5 15-min Prep Call: We’ve got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you’re 100% ready.
- Step 6 Client Interview: You’ll meet the client to discuss how you’ll help them scale and succeed. Bring your metrics and be on your A-game – this is your last chance to make a great first impression!
Join our 100% remote global team today, and grow with GrowthAssistant!
GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
All employment decisions are based on qualifications, merit, and business need.
