Overview
Executive Personal Assistant Jobs in Orlando, FL at Heart and Vascular Care, PA
Administrative Assistant to Sr. VP of Operations and Relationship Managment
****Candidates must live in Wisconsin only***
Tegrete Corporation has a full-time opening for an Administrative Assistant to our Sr. VP of Operations and Relationship Management.
Tegrete Corporation is a nationwide facilities management company, serving our clients for over 30 years.
Job Summary
To provide ongoing support to the VP of Operations and Relationship Management.
We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational and communications skills, and the ability to manage multiple tasks efficiently. Strong computer and microsoft program skills are needed.
Duties and Responsibilities
Create monthly Key Performance Indicator reports for employee metrics
Verify completion of required inspections
Back-up CMMS system weekly
Track Pest Control visits via Pest Net portal
Create quarterly Operations Metrics reports
Create quarterly Sourcing reports
Complete quarterly Key Performance Indicator report for two (2) large clients
Complete semi-annual Key Performance Indicator report for four (4) large clients
Complete annual Retention Report in January
May assist with onboarding of new clients
Miscellaneous duties as assigned
Working Conditions
Home Office environment
Supervisory Responsibilities
This person has no direct supervision responsibilities
Knowledge and Skills Required/Preferred
Strong organizational skills
Flexibility to work in a fast-paced environment
Must be able to use independent judgement and have strong decision-making skills
Ability to interact with employees, customers, and service providers
Ability to learn and navigate customer service portal
Proficient in Microsoft Excel, Word, Adobe, PowerPoint, Office 365 skills
High level of comfort with technology and a vision for how technology can improve the process
Experience Required/Preferred
2+ years in an administrative support role preferred
Experience in a facility service industry preferred
Education Required/Preferred
Associate Degree or higher preferred
Physical Requirements
Ability to sit at computer for extended period of time
Other Duties
Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
**You must pass a background check to be eligible for employeement.
Disclosures
Tegrete provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Tegrete complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Tegrete expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Tegrete’s employees to perform their job duties may result in discipline up to and including discharge.
Offers of employment are conditioned on receipt of a background check report that is acceptable to Tegrete. All background checks are conducted in conformity with the Federal Fair Credit Reporting Act, the Americans with Disabilities Act, state and federal privacy and anti-discrimination laws, and any other applicable state and federal law.
Job Type: Full-time
Pay: $20.00 – $22.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Schedule:
Day shift
Monday to Friday
Application Question(s):
This position requires you live in Wisconsin. Please list the city you live in in Wisconsin.
How much experience do you have in an Administrative Assistant or support role and in what capacity?
Please rate your computer skills in the following programs individually from 1 to 10 (with 10 be excellent): Excel, Word, Outlook and Teams.
Based on the job description provided and your skills, what would your salary requirements be for this position?
Work Location: Remote
Title: Executive Personal Assistant
Company: Heart and Vascular Care, PA
Location: Orlando, FL
