Overview
Executive Personal Assistant to CEO – Miami Jobs in Miami, FL at Mission Staffing
Title: Executive Personal Assistant to CEO – Miami
Company: Mission Staffing
Location: Miami, FL
Confidential Executive Assistant / Personal Assistant
Location: Miami, Florida (On-Site)
Schedule: Full-Time | Monday-Friday
Confidential Opportunity
A private executive office is seeking an experienced Executive Assistant / Personal Assistant to serve as the trusted right hand to a senior executive. This confidential position requires exceptional organizational skills, sound judgment, professionalism, and the ability to manage both executive and personal matters with complete discretion.
The successful candidate is proactive, resourceful, highly detail-oriented, and capable of anticipating needs before they arise. This individual will play a key role in ensuring the executive’s business operations and personal affairs run efficiently while maintaining the highest standards of confidentiality.
Key Responsibilities
Executive Support
- Manage an active and complex calendar, prioritizing appointments, meetings, and commitments.
- Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and logistics.
- Screen, prioritize, and manage incoming communications.
- Prepare presentations, reports, meeting materials, and executive correspondence.
- Monitor deadlines, action items, and follow-up tasks.
- Assist with confidential projects and business initiatives.
- Serve as a liaison with clients, advisors, vendors, and professional contacts.
- Process expense reports and assist with administrative operations.
- Organize and maintain electronic records, confidential files, and documentation.
Personal Support
- Coordinate personal appointments, reservations, and scheduling.
- Manage personal travel arrangements and lifestyle logistics.
- Assist with household administration, vendors, service providers, and property-related matters.
- Coordinate personal purchases, gifts, errands, and special requests.
- Support family scheduling and private events as needed.
- Track personal expenses and assist with bill management.
- Handle sensitive personal matters with professionalism, diplomacy, and discretion.
Office Operations
- Ensure efficient day-to-day workflow and administrative operations.
- Maintain organized systems for records, contacts, and important documents.
- Coordinate meetings, office logistics, and occasional events.
- Act as the primary point of contact while appropriately managing access to the executive.
- Identify potential issues and proactively implement effective solutions.
Qualifications
- Bachelor’s degree preferred.
- Minimum of five years supporting senior executives, entrepreneurs, private offices, or high-net-worth individuals.
- Previous experience managing both executive and personal responsibilities strongly preferred.
- Outstanding organizational and project management skills.
- Exceptional written and verbal communication.
- Ability to manage multiple priorities in a fast-paced environment.
- Demonstrated history of handling confidential information with integrity.
- Advanced proficiency with Microsoft Office Suite, Outlook, Teams, and digital calendar management.
- Experience coordinating complex domestic and international travel.
- Strong critical-thinking and problem-solving abilities.
- Self-motivated with the ability to work independently.
Preferred Qualities
The ideal candidate is:
- Professional, polished, and highly dependable.
- Calm under pressure with excellent judgment.
- Resourceful and solution-oriented.
- Service-minded with exceptional attention to detail.
- Able to anticipate needs and think several steps ahead.
- Comfortable managing responsibilities ranging from executive-level business matters to personal requests.
- Adaptable, flexible, and committed to delivering exceptional support.
Compensation & Benefits
- 150k-225k base + bonus
- Performance-based bonus opportunity
- Paid time off and company holidays
- Health benefits (where applicable)
- Long-term opportunity to become a trusted member of a private executive office
Work Environment
This is a full-time, on-site position based in Miami, Florida. The role requires a consistent in-office presence Monday through Friday, with flexibility to provide occasional after-hours support, assist with travel coordination, and respond to time-sensitive matters as needed.
Only candidates with a proven record of professionalism, discretion, and executive-level support will be considered. All inquiries and applications will be handled with strict confidentiality.
