Overview
Executive Personal Assistant to UHNW Family Jobs in Bellevue, WA at Pocketbook Agency
Title: Executive Personal Assistant to UHNW Family
Company: Pocketbook Agency
Location: Bellevue, WA
A high-net-worth family based in Bellevue, Washington is seeking a seasoned, highly responsive Executive Personal Assistant to support a dynamic household. The position is based out of the family office, seperate from the main home. This is a critical, deeply trusted role that acts as the central hub for all aspects of the family’s personal and household life.
Key Responsibilities
Serve as the first line of communication for the family, managing all personal coordination for two principals and their children.
Maintain and manage multiple complex calendars, including:
Individual schedules for the principals and their children
Household staff calendars (chef, nanny, housekeeper, dog walker, security)
Dog care schedule (grooming, vet, walkers)
Respond to after-hours requests with urgency and clarity; availability 24/7 is expected (though emergencies are rare).
Book and manage personal and family travel, including coordination with yacht and flight crews, car services, and staff at secondary residences.
Support logistics for medical appointments, passport renewals, and shopping excursions.
Assist with holiday and birthday gift planning and personal errands.
Prepare materials and coordinate logistics for board meetings and other high-level personal engagements.
Coordinate with the principal’s executive assistant on overlapping travel and schedules.
Provide personal support on occasional international trips (remote, not traveling with the family).
Qualifications
7–10+ years of experience in a high-level personal or executive assistant role, ideally supporting a private household or UHNW family.
Proven track record of managing highly detailed and dynamic calendars (10+ calendars concurrently).
Exceptionally organized, proactive, and independent with excellent judgment.
Emotionally intelligent, discreet, and calm under pressure.
Able to thrive in a fast-paced environment with minimal oversight.
Tech-savvy and confident using a range of tools to support logistics and communication.
Local candidates preferred, but open to relocation for the right fit.
Compensation
Base salary range: $150,000, depending on experience and qualifications.
Additional benefits package offered.
Culture & Fit
This role is intimate and personal, supporting a warm, thoughtful, and self-sufficient family. The household culture is one of professionalism, trust, and excellence—ideal for someone who prefers to keep their head down, get things done efficiently, and be a trusted right-hand. You will join a small but highly capable and dedicated team that values precision, privacy, and loyalty.
