Overview

Executive Secretary Jobs in Tampa, FL at Captura Hall

Title: Executive Secretary

Company: Captura Hall

Location: Tampa, FL

Company Description

About Us

At Captura Hall, we specialize in creating seamless business environments that foster innovation and client satisfaction. Our team is committed to delivering professional excellence in every interaction, and we take pride in offering a welcoming atmosphere for our clients, partners, and team members alike. As we continue to grow, we are looking for a Receptionist who shares our commitment to professionalism, communication, and service.

Job Description

Job Description:

Captura Hall is seeking a highly organized and proactive Executive Secretary to support our senior executives in Tampa, FL. This role requires a detail-oriented professional who can manage executive schedules, coordinate meetings, handle sensitive documents, and ensure smooth day-to-day operations. The ideal candidate will possess exceptional communication and multitasking abilities.

Responsibilities:

Manage executive calendars and schedule appointments and meetings

Prepare and review correspondence, reports, and other documentation

Organize and coordinate internal and external meetings

Maintain confidential records and files

Serve as the point of contact between executives and internal/external stakeholders

Assist with travel arrangements and itineraries

Monitor and follow up on action items and deadlines

Support in preparing presentations and board materials

Qualifications

Qualifications:

Proven experience as an executive secretary, administrative assistant, or similar role

High school diploma required; associate or bachelor’s degree in business administration or a related field preferred

Excellent written and verbal communication skills

Strong organizational and time-management abilities

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

Ability to handle confidential information with discretion

Attention to detail and problem-solving skills

Additional Information

Benefits:

Competitive salary within the range of $42,000 – $50,000 per year

Opportunities for professional growth and advancement

Collaborative and supportive work environment

Development of administrative and leadership skills

Full-time employment with consistent weekday hours

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