Overview
Executive Secretary Jobs in Tampa, FL at Captura Hall
Title: Executive Secretary
Company: Captura Hall
Location: Tampa, FL
Company Description
About Us
At Captura Hall, we specialize in creating seamless business environments that foster innovation and client satisfaction. Our team is committed to delivering professional excellence in every interaction, and we take pride in offering a welcoming atmosphere for our clients, partners, and team members alike. As we continue to grow, we are looking for a Receptionist who shares our commitment to professionalism, communication, and service.
Job Description
Job Description:
Captura Hall is seeking a highly organized and proactive Executive Secretary to support our senior executives in Tampa, FL. This role requires a detail-oriented professional who can manage executive schedules, coordinate meetings, handle sensitive documents, and ensure smooth day-to-day operations. The ideal candidate will possess exceptional communication and multitasking abilities.
Responsibilities:
Manage executive calendars and schedule appointments and meetings
Prepare and review correspondence, reports, and other documentation
Organize and coordinate internal and external meetings
Maintain confidential records and files
Serve as the point of contact between executives and internal/external stakeholders
Assist with travel arrangements and itineraries
Monitor and follow up on action items and deadlines
Support in preparing presentations and board materials
Qualifications
Qualifications:
Proven experience as an executive secretary, administrative assistant, or similar role
High school diploma required; associate or bachelor’s degree in business administration or a related field preferred
Excellent written and verbal communication skills
Strong organizational and time-management abilities
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to handle confidential information with discretion
Attention to detail and problem-solving skills
Additional Information
Benefits:
Competitive salary within the range of $42,000 – $50,000 per year
Opportunities for professional growth and advancement
Collaborative and supportive work environment
Development of administrative and leadership skills
Full-time employment with consistent weekday hours
