Overview
Executive Secretary Jobs in Makati, National Capital Region, Philippines at Toyota Motor Philippines Corporation
Title: Executive Secretary
Company: Toyota Motor Philippines Corporation
Location: Makati, National Capital Region, Philippines
Toyota Motor Philippines is looking for an experienced and organized individual ready to take on a pivotal role in our company. We’re currently seeking a proactive and detail-oriented Executive Secretary to be based in Makati City.
Job Description:
Oversee daily operations through collaboration with senior management and division leads.
Perform a range of administrative tasks including managing calendars, generating correspondence, organizing files, and coordinating corporate meetings and follow-ups.
Act as the point of contact among executives, employees, clients, and external partners.
Handle company and project-related documents, including letters, meeting minutes, memos, progress reports, and other technical documents.
Prepare and monitor budget.
Manage communication between management and different departments and customers.
Liaise with internal and external executives on various projects and tasks to achieve goals and nurture business relationships.
Undertake highly confidential and delicate assignments.
Coordinate complex scheduling and extensive calendar management.
Manage content and flow of information to senior leadership.
Handle business trip documentation, hotel bookings, transportation arrangements for executives, expatriates, and VIP guests.
Other responsibilities that may be required.
Qualifications:
Proven experience as an Executive Secretary or similar administrative role.
Excellent organizational and multitasking abilities.
Strong English communication and interpersonal skills. Japanese language is an advantage.
Proficient in Microsoft Office 365.
High level of discretion and confidentiality.
Detail-oriented with the ability to anticipate needs.
Ability to work independently and proactively.
Strong problem-solving skills.
Knowledge of budget management.
Experience in handling highly confidential and delicate assignments.
Familiarity with project-related documents and technical documents.
Prior experience in coordinating complex schedules and extensive calendar management.
Exceptional coordination skills and top of the line customer service.
Additional information:
This position is based in Makati City.
Competitive salary and benefits package.
Be part of a dynamic and forward-thinking team.
Be part of Team Toyota and Move Your World!
