Overview
Executive Secretary Jobs in Madinah Region at Meem Co.For Hotel Management and Operation
Title: Executive Secretary
Company: Meem Co.For Hotel Management and Operation
Location: Madinah Region
Job Objective:
The primary role of an Executive Secretary is to provide administrative and organizational support to the executive director or senior management team. This role requires various skills in handling confidential information, scheduling appointments, coordinating meetings, preparing reports, and other administrative tasks that contribute to the efficiency of the organization.
Duties and Responsibilities:
Appointment Management:
Coordinate and organize the daily schedule for the executive director.
Set up appointments and meetings, ensuring all necessary materials are prepared.
Send reminders for upcoming meetings and important events.
Internal and External Communications:
Answer phone calls, emails, faxes, and respond professionally.
Handle internal and external correspondence and direct it to the appropriate departments.
Manage visitors, welcome them, and provide logistical support as needed.
Document and Report Preparation:
Prepare and compile required information for the executive director, such as performance reports, memos, and official correspondence.
Write and format meeting minutes and decisions.
Assist in preparing presentations and reports.
Meeting and Event Coordination:
Organize meetings, including room arrangements, sending invitations, and preparing necessary materials.
Follow up after meetings to ensure decisions and actions are implemented.
Document Management:
Maintain an organized filing system for documents and records.
Handle confidential and sensitive documents according to established policies.
Travel and Logistics Arrangements:
Arrange business travel, including hotel bookings, flight tickets, and transportation.
Prepare travel itineraries and ensure all necessary arrangements are in place.
Coordination with Other Departments:
Work closely with different departments to ensure smooth workflow.
Monitor projects and tasks assigned to the executive director and follow up on their completion.
