Overview
Executive Secretary Jobs in Riyadh, Saudi Arabia at Almeswak Medical Group
Title: Executive Secretary
Company: Almeswak Medical Group
Location: Riyadh, Saudi Arabia
We are seeking a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks. As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently.
Responsibilities:
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes.
Receive and screen phone calls and redirect them when appropriate.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
Make travel arrangements for executives.
Handle confidential documents ensuring they remain secure.
Prepare invoices or financial statements and provide assistance in bookkeeping.
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Conduct research and prepare presentations or reports as assigned.
Requirements:
Bachelor Degree in English language or Business administration or relative field.
Proven experience as executive secretary or similar administrative role.
Proficient in MS Office.
Excellent organizational and time-management skills.
Outstanding communication and negotiation abilities.
Integrity and confidentiality.
