Overview
Executive Secretary Jobs in Dubai, Dubai, United Arab Emirates at Unity Star Import and Export FZE LLC
Title: Executive Secretary
Company: Unity Star Import and Export FZE LLC
Location: Dubai, Dubai, United Arab Emirates
About The Opportunity
A fast-growing trade and logistics firm operating across the UAE and GCC region, we specialize in end-to-end import-export solutions for consumer goods, industrial equipment, and B2B wholesale channels. We’re building a lean, agile, and globally connected team to support high-impact client engagements—requiring precision, professionalism, and proactive coordination at every level.
Role & Responsibilities
- Manage executive calendars, prioritize meetings, and coordinate domestic/international travel logistics with flawless accuracy.
- Prepare, proofread, and distribute confidential correspondence, presentations, reports, and executive briefings with high attention to detail.
- Act as a gatekeeper for executive communications—screening calls, managing email inboxes, and ensuring timely responses.
- Organize and maintain digital and physical filing systems for contracts, invoices, and operational documentation.
- Coordinate internal and external stakeholders—suppliers, clients, lawyers, and government agencies—on behalf of executive leadership.
- Support special projects including event coordination, VIP visits, and board preparation with discretion and efficiency.
Skills & Qualifications
Must-Have
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Calendar & scheduling tools (Google Calendar, Outlook Calendar)
- Professional business writing & proofreading
- Document management & filing systems
- Stakeholder coordination & communication protocols
- Confidentiality & discretion in handling sensitive information
Preferred
- Experience in import/export, logistics, or trade environments
- Familiarity with UAE business culture and government procedures
- Arabic language proficiency (spoken or written)
Benefits & Culture Highlights
- Competitive salary + health insurance + annual leave as per UAE labor law
- Dynamic, fast-paced environment with direct exposure to leadership
- Opportunity to grow into senior admin or operations roles within the group
Skills: discretion,leadership,executive secretary
