Overview
Executive Secretary Jobs in United States at NYC Health + Hospitals
Description
OPEN DATE: April 18, 2025
CLOSING DATE: May 1, 2025
POSITION TYPE: Trust Fund
APPOINTMENT TYPE: Trust Temporary Not to Exceed One Year (Extensions May Be Granted)
SCHEDULE: Full Time
DUTY LOCATION: Washington, DC
Position sensitivity and risk
Example: Non-sensitive (NS)/Low Risk
Open to all qualified applicants
What are Trust Fund Positions?
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).
Conditions of Employment
Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
Complete a Probationary Period.
Maintain a Bank Account for Direct Deposit/Electronic Transfer.
The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
OVERVIEW
The National Museum of African American History and Culture is a national museum for the study and exhibition of African American history and culture.
The National Museum of African American History and Culture is seeking to fill the position of Administrative Program Specialist (Personnel) to perform the full range of staffing and placement actions covering all elements and occupations of the Museum.
DUTIES AND RESPONSIBILITIES
Provides advice, guidance and training covering the full range of recruitment and selection processes.
Works collaboratively with managers and supervisors to develop job analyses, rating plans and avenues of recruitment.
Uses an automated staffing system to create job announcements (both Delegated Examining and Merit Promotion), issue certificates and provide updates to applicants.
Reviews applications to determine applicant qualifications, adjudicate veterans’ preference and develops certificates of eligibles.
Confirms selections, sends job offers and initiates background checks.
Maintains recruitment documents and case files.
QUALIFICATION REQUIREMENTS
Experience: To qualify for this position, applicants must possess related experience conducting recruitment and placement procedures for a variety of positions. This experience should include:
Interpreting and applying Human Resources policies and procedures to provide technical guidance on a wide range of recruitment, placement and personnel actions.
Developing recruitment documents such as job analyses, rating plans, vacancy announcements.
Completing personnel actions processing and documentation.
Using an automated staffing system to build vacancy announcements.
Determining application qualifications and issuing referrals to managers.
Adjudicating veterans’ preference.
This position requires a current DEU certification. The DEU certificate must be submitted at the time of application. DEU certification must be maintained to remain qualified for the position.
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.
Join us in “Inspiring Generations through Knowledge and Discovery.”
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
Relocation expenses are not paid.
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.
The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: https://www.si.edu/oeesd.
About National Museum of African American History and Culture
The National Museum of African American History and Culture is a national museum for the study and exhibition of African American history and culture.
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Title: Executive Secretary
Company: NYC Health + Hospitals
Location: United States
