Overview

Executive Secretary & Assistant HR C8 Jobs in Milan, Lombardy, Italy at Cargolux Airlines

Title: Executive Secretary & Assistant HR C8

Company: Cargolux Airlines

Location: Milan, Lombardy, Italy

Task Responsibilities:

Essential job results – Task responsibilities

Administration & Financial:

Monitor inventory of office suppliers and the purchasing of new material

Oversee facilities services and maintenance activities

Managing Corporate Secretarial duties

Providing requested Company data to ISTAT (Italian Office for Statistics)

Day- by-day/daily tasks about secretarial matters

Relationships with the bank for payment (some home banking payments for local suppliers)

Managing petty cash with small/medium amount

Relationship with several depts. In Lux (accounting, travel, flight ops, security dept, general purchasing)

Relationship with third parties when secretarial matters are involved (general affairs)

Managing the credit cards provider for monthly statements and matching receipts

Daily managing of the certified electronic mail portal

Downloading of the invoices from cloud portal and registration in files in order to match the payments process by Lux

Controlling and matching the payments with the related invoices received from Lux

Monitoring SAP system for invoices

Assisting collecting data for yearly budget and further data elaboration

Human Resources:

Assisting Director HR & Admin in secretarial daily task when requested

Daily HR and Accounting duties

Downloading of Aims data for crew monthly reports and statistic

Assisting HR Colleague in the preparation of monthly HR Input data for Payroll Processing

Assisting HR Colleague preparing On Boarding documentation for new hire

Relationships with HR consultant for salaries, employments and all HR-related matters;

Essential Requirements For The Position:

Bacherlors degree;

Knowledge of Corporate Secretarial Duties;

Knowledge of payroll processes and employemnt rules;

English language (written and spoken);

Good communication skill

Working Conditions:

CWA Metalmeccanico

40 hours/week

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