Overview
Executive Secretary – Full time Jobs in Gray, TN at Frontier Health
Pro-Vision is currently hiring for an Office Administrator. The Office Administrator will manage daily administrative operations and support the smooth functioning of the office. This front-facing role requires strong communication skills, attention to detail, and the ability to juggle multiple responsibilities efficiently. and various other matters.
This full-time, on-site position offers a great work environment with an excellent benefit package.
Pro-Vision is driving the future of video intelligence and data integration. We are dedicated to enhancing safety, increasing productivity, and protecting the critical assets of our customers. Organizations rely upon data and vision to provide certainty in decision making. Thousands of partners worldwide trust Pro-Vision to implement advanced recording and software solutions to address real world transit, public safety and commercial needs.
We believe that designing and deploying a comprehensive video solution allows organizations to provide a transparent and safer environment for their employees and the communities they serve.
The Office Administrator will report directly to our Director of Finance & Accounting and work on-site in the Byron Center, MI office. Some of the expected responsibilities are as follows:
Front Desk & Reception:
Welcome and direct visitors and clients professionally
Open and secure office doors daily
Power on/off lobby display systems as needed
Breakroom Maintenance:
Handle daily startup and shutdown routines
Monitor, order, and restock kitchen and breakroom supplies
Conference Room & Presentations:
Set up and maintain conference rooms for meetings
Assist with audiovisual setup for presentations
Mail & Deliveries:
Collect, sort, and distribute incoming mail
Handle outgoing mail and coordinate postage (purchase, weigh, and print as needed)
Office Supplies:
Monitor inventory and order general office supplies
Maintain organized and fully stocked supply areas
Financial & Administrative Support:
Print customer statements and process incoming payments
Make follow-up calls and send emails regarding Accounts Receivable
Provide backup support for invoicing and accounts payable processes
Other duties as assigned
We are Equal Opportunity Employer and value diversity at our company. We provide reasonable accommodations to qualified applicants and employees with disabilities, as required by the Americans with Disabilities Act.
High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
2+ years of office administration or related experience
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational and time management skills
Excellent verbal and written communication
Ability to work independently and prioritize tasks
Valid driver’s license and insurability
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Title: Executive Secretary – Full time
Company: Frontier Health
Location: Gray, TN
