Overview
Executive Secretary II Jobs in East Lansing, MI at Michigan State University
Job Title: Administrative Coordinator
Location: 2 Anderson Drive, Albany, NY 12205
Salary: $22 – $26 per hour
Hours: Full-time, Monday through Friday
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Position Overview:
We are seeking a detail-oriented, proactive, and reliable Administrative Coordinator to join our team at our Albany, NY location. In this role, you will support daily office operations, assist with employee onboarding, and manage various tasks to help our team stay organized and efficient. This position offers an exciting opportunity to work closely with different departments and contribute to the growth and development of the company.
Key Responsibilities:
Create and track project files and progress, ensuring proper organization and accessibility.
Assist with onboarding new employees, including document collection and training coordination.
Help schedule and coordinate educational courses for crew members to ensure continued development.
Schedule and distribute employee review forms to the appropriate manager and track progress.
Prepare meeting agendas for all weekly meetings and ensure proper documentation and follow-up.
Coordinate the distribution and collection of performance scorecards.
Track and manage company documents for easy access and compliance.
File paperwork and ensure proper recordkeeping for compliance purposes.
Utilize AI tools to assist in company development and process improvement.
Write, record, and organize company procedures to maintain consistency across operations.
Ensure company protocol is met for all processes, supporting operational efficiency.
Assist in the scheduling and promotion of company events, both internal and external.
Contribute to social media content creation and scheduling to enhance the company’s online presence.
Create lead lists for the operations and sales teams as needed to drive business growth.
Collaborate with teams to develop and execute the company’s marketing plan.
Track office and clothing supplies, submit purchase orders, and ensure timely restocking.
Assist with recruitment processes, including scheduling interviews and handling related administrative tasks.
Assist with employee benefits tracking to ensure proper enrollment and updates.
Understand, organize, and track computer applications and programs to streamline recordkeeping and data management.
Qualifications:
Associate’s Degree or higher (preferred).
Ability to reliably commute to the workplace (2 Anderson Drive, Albany, NY 12205).
Excellent organizational and communication skills.
Strong attention to detail and ability to manage multiple tasks simultaneously.
Proficient in using Google Drive, Google Suite, and basic AI tools.
Prior experience in an administrative or coordinating role is a plus.
Ability to work independently and as part of a team.
If you are an organized, motivated, and adaptable professional, we encourage you to apply for this position.
Job Type: Full-time
Pay: $22.00 – $26.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Application Question(s):
Describe how you would be a great addition to our team, both professionally and personally.
Ability to Commute:
Albany, NY 12205 (Required)
Ability to Relocate:
Albany, NY 12205: Relocate before starting work (Required)
Work Location: In person
Title: Executive Secretary II
Company: Michigan State University
Location: East Lansing, MI
