Overview
Executive Secretary II Jobs in East Lansing, MI at Michigan State University
HSG Safety Supplies is a trusted leader in personal protective equipment (PPE), proudly family-owned and operated since 1989. We serve a wide range of industries with dependable service and a commitment to safety. We’re currently looking for a highly organized and detail-oriented Office Coordinator to support our daily operations and help keep our growing business running smoothly.
Position Summary:
The Office Coordinator plays a key role in managing the flow of orders, tracking incoming and outgoing products, coordinating screen printing production, and supporting purchasing and administrative tasks. This person will be responsible for entering and managing customer and vendor orders in QuickBooks, tracking order status, and ensuring timely communication with vendors and internal teams.
Key Responsibilities:
Enter customer and vendor orders into QuickBooks accurately and efficiently.
Track order status and maintain communication with vendors to confirm lead times and delivery dates.
Assist with managing drop-ship orders and determining when inventory should be stocked or shipped directly to customers.
Coordinate the flow of goods to ensure screen printing production is scheduled appropriately.
Monitor incoming shipments and help determine next steps (stocking, reshipping, or production prep).
Call or email vendors to follow up on purchase orders and address any delays or discrepancies.
Assist with administrative tasks such as filing, answering phones, and supporting customer service when needed.
Work closely with the owner and team on day-to-day operational tasks and project support.
Qualifications:
Proficiency in QuickBooks is required.
Previous experience in an administrative, operations, or order management role required.
Excellent attention to detail and strong organizational skills.
Ability to multi-task and adapt to shifting priorities in a fast-paced environment.
Strong written and verbal communication skills.
Comfortable with follow-up calls and vendor coordination.
Experience in industrial supply is a bonus!
Position is Monday through Friday
Typical start time : 9AM
Typical End time: 2 PM
Job Type: Part-time
Pay: $18.00 – $24.00 per hour
Expected hours: 20 – 25 per week
Schedule:
4 hour shift
Monday to Friday
No weekends
Work Location: In person
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Title: Executive Secretary II
Company: Michigan State University
Location: East Lansing, MI
