Overview
Executive Secretary of Vice President of Facilities Development and Operations Jobs in Ann Arbor, MI at Washtenaw Community College
Description
Performs clerical, administrative, and general office operations in support of the Diamond K Ranch.
Organizes and expedites the flow of work through the manager’s office.
Answers, screens, and directs telephone calls, and controls gate entry, creating a positive impression with callers and visitors.
Monitors and reconciles controllable expenses, and assists in the preparation of annual budgets and/or monthly budget information using SAP.
Processes invoices, requisitions, and reconciles credit card receipts for Ranch Pcards.
Utilizes supply chain system to set up new vendors.
Helps maintain the animal and bird harvest books throughout the season, maintains guest log and waivers, updates tracking system for ranch game animal feeding program, and other routine correspondence, tracking, reports, and presentations.
Organizes and maintains the ranch file system and serves as the department records program administrator.
Opens and distributes incoming mail, and prepares outgoing mail and correspondence, including email.
Arranges for equipment maintenance.
Orders and maintains supplies and in-store inventory for guests.
Arranges and coordinates travel schedules and reservations.
Answer phone calls outside of normal working hours, seasonally, as needed.
Miscellaneous duties as assigned or required.
This position is salaried nonexempt status, which means you are eligible for overtime pay.
Qualifications
High School diploma or GED required.
3 years of secretarial experience required.
Able and willing to work on-site, in-person at the Diamond K Ranch in Boerne, Texas, required.
Live within a 30 mile radius of Boerne, Texas preferred.
Experience providing customer service for corporate executives preferred.
Basic knowledge of ranch operations and terminology preferred.
Basic skill using Microsoft Office programs (i.e., Word and Excel) preferred.
Knowledge of business vocabulary and standards for office communications preferred.
Ability to read and interpret company policies, regulatory guidelines, and other work-related documentation preferred.
Position level and salary will be commensurate with qualifications and experience.
Valero’s employees are the heart of its success, and there is a reason why the company is an employer of choice in the fuels manufacturing and marketing industry. It’s not just the excellent benefits package, or the opportunities for personal growth, it’s also the caring and committed culture of the organization that makes everyone feel like they’re truly part of a team. For more information, visit Valero.com.
Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.
Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.
LI-LP1
Job: Administrative/Clerical
Primary Location:US-TX-Boerne
Job Posting Mar 21, 2025, 8:40:53 AM
Unposting Date Ongoing
Title: Executive Secretary of Vice President of Facilities Development and Operations
Company: Washtenaw Community College
Location: Ann Arbor, MI
