Overview
Executive Secretary to MD Jobs in Navi Mumbai, Maharashtra, India at IT Consulting LLP
Title: Executive Secretary to MD
Company: IT Consulting LLP
Location: Navi Mumbai, Maharashtra, India
Executive Secretary to MD Vashi
Role Overview
We are looking for a reliable and detail-oriented Executive Secretary to support the Managing Director in day-to-day administrative and coordination activities. The role involves calendar management, communication handling, travel coordination, and office administration.
Excellent verbal and written English communication
Presentable and well-groomed personality
Professional demeanor and etiquette
Strong Interpersonal And Coordination Skills
Confident in handling senior stakeholders
Telephone and email etiquette
Key Responsibilities
Front-office / client interaction experience
🔹 Calendar & Office Management
- Manage MD’s calendar, appointments, and meetings
- Handle incoming calls, emails, and visitor coordination
- Organize meetings and maintain schedules
- Take meeting notes and maintain records
🔹 Communication & Coordination
- Draft emails and routine communication on behalf of MD
- Coordinate with internal teams for follow-ups
- Ensure smooth day-to-day office functioning
🔹 Travel & Logistics
- Manage travel arrangements (tickets, hotel, visa, forex)
- Coordinate meeting logistics and arrangements
🔹 Documentation & Admin
- Maintain files, records, and documentation
- Ensure proper storage and retrieval of documents
- Support with basic MIS and reporting
Candidate Profile
- 8–10 years experience in Secretary / Admin roles
- Strong communication and coordination skills
- Good knowledge of MS Office
- Organized and detail-oriented
- Presentable and professional
Skills: excellent verbal and written english communication,excellent communicaiton skills,communication,documentation,coordination skills,travel,presentation skills,administrative
