Overview
Executive Staff Assistant Jobs in Madison, WI at State of Wisconsin
We are looking for a self-directed office administrative assistant. We offer a friendly work environment and the chance to get experience in small business operation. This is an opportunity for someone to build on basic skills to fulfill a vital role in our company. This position is full time with annual personal time off and employer assisted health insurance program. This is a 40hr/week on-site job with flexible hours between 7am and 5pm. Infrared Industries (IRI) is located in Hayward by Clawiter and Enterprise (near San Mateo Bridge) at 25590 Seaboard Lane, Hayward, CA 94545. IRI specializes in manufacturing gas analyzers that are used in a wide range of industries.
We are a small company and use a supportive collaborative approach. Good verbal and written communication skills are required. Our ideal team member is a hands-on learner who asks questions and retains information while also reliably following directions and maintaining standards.
DUTIES AND RESPONSIBILITIES:
Invoice customers from sales orders
Receive supplies
Scan packing list for payment
Process the supplies as received in the inventory management system
Place supplies in inventory
Perform monthly inventory counts
Monitor open Purchase Orders and stay current on due dates.
Review Build of Materials and update as needed.
Client email follow-up & processing for late or overdue payments.
Generate shipping and customs paperwork
Monitor receivables and follow-up when overdue
Collaboratewith others and have the flexibility to perform other tasks as needed.
Screen and manage all phonelines, qualifying the customer and directing calls appropriately.
Requirements: REQUIRED SKILLS/ABILITIES:
High School Diploma or GED required
At least 3 years of general office experience
Excellent verbal/written communication, presentation skills and strong work ethic.
Ability to work at a fast pace, under pressure and meet deadlines with a heavy work load.
Excellent organizational, time management, follow-through and multitask skills.
Familiarity with Microsoft Word and Excel
Knowledge of QuickBooks is desired.
English proficiency (verbal reading and writing)
Some on the job training will be provided.
Job Type: Full-time
Pay: $30.00 – $40.00 per hour
Expected hours: 40 per week
Benefits:
Flexible schedule
Paid time off
Schedule:
8 hour shift
Language:
English (Required)
Ability to Commute:
Hayward, CA 94545 (Required)
Work Location: In person
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Title: Executive Staff Assistant
Company: State of Wisconsin
Location: Madison, WI
