Overview
Executive Support Administrator Jobs in Rochester, NY at University of Rochester
Opening Date: February 3, 2025 Closing Date: Open until filled
Job Title: Staff Assistant II
Starting Salary: $53,000-$60,000
Expected Start Date: Two weeks from date of offer
Job Description
A staff assistant works on multiple teams to provide administrative support to our policy analysts in their evaluation of Texas state agencies, including managing correspondence, creating graphics, and developing report layout. A staff assistant also performs a wide range of administrative and office support activities in a legislative agency environment. They interact with and convey information to a variety of people, including Sunset Commission members and their staff; the public; state agency executives, managers, and employees; and elected officials, via email, telephone, and in-person conversations. The possibility of long hours is a component of this job.
The Staff Assistant II works under the supervision of the Office Manager with the opportunity to exercise some initiative and independent judgment. The Sunset Commission is an equal opportunity employer.
Essential Functions / Responsibilities
Creating and designing graphics, page layouts, report covers, and formats for agency publications using InDesign and Adobe Acrobat in a team environment (up to 40 percent of total workload).
Preparing and modifying documents including correspondence, reports, drafts, memos, and emails using Microsoft Office and publication software, often in time-sensitive situations.
Maintaining electronic database and filing system.
Maintaining the agency’s website with current and accurate information.
Performing general clerical duties including, but not limited to, photocopying, scanning, and mail distribution (both hard and electronic).
Answering telephone calls and assisting callers.
Greeting and speaking with visitors in a courteous and professional manner.
Using effective verbal and written communication in responding to general questions relating to Sunset activities, policies, and procedures with knowledge, interest, and enthusiasm.
Assisting the public and Sunset staff during Sunset Commission meetings.
Performing other duties and special projects assigned such as the research, development, and production of manuals, brochures, forms, and other agency documents.
Required Qualifications
High school diploma or equivalent.
Two years work experience in administrative support.
Thorough knowledge and experience with Microsoft Office programs.
Strong communication skills. Demonstrated ability to write, speak, and interact clearly and professionally.
Proficient proofreading skills, as well as impeccable grammar and composition.
Strong organizational and problem-solving skills.
Ability to think critically and problem-solve in evolving situations, adapting to new information and changing circumstances.
Ability to build effective working relationships with team members.
Ability to handle confidential information appropriately.
Ability to manage multiple tasks and projects simultaneously, working efficiently and effectively under pressure while maintaining high accuracy and attention to detail to meet deadlines.
Ability to perform light physical tasks is required (occasional duties may require physical activity, such as helping move furniture or walking to deliver reports).
Preferred Qualifications
A bachelor’s degree.
At least one year of experience in page layout, design, and production processes using the Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Acrobat Pro) or similar software.
Previous work experience in state government.
Benefits
State of Texas benefits package, including health insurance, employer-matched retirement plan, and paid vacation and sick leave. Dental, vision, and disability insurance; health and dependent care savings accounts; 401(K); and an employee assistance program are also available.
Small, professional office located in the Capitol Complex in downtown Austin with parking.
Merit increases, bonuses, and opportunities to advance based on individual performance and initiative.
Emphasis on professional development, both through in-house training and opportunities to attend external training sessions, workshops, and seminars.
$2,000 relocation bonus for new hires residing 250 miles or more from Austin, TX
How To Apply
Applications submitted through Indeed will not be considered. Please visit our website at https://www.sunset.texas.gov/about-us/jobs for details on the application process. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Persons with disabilities or who wish to request an Americans with Disabilities Act (ADA) accommodation with the application process may contact the Sunset ADA Coordinator at (512) 463-1300. Individuals using a TTY, VCO, or HCO assistive device may contact Relay Texas at 7-1-1 for assistance in contacting the Sunset Commission by phone. The Sunset Commission will work with anyone making a request to provide reasonable accommodations. Sunset participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.
Job Type: Full-time
Pay: $53,000.00 – $60,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Relocation assistance
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Austin, TX 78701 (Required)
Ability to Relocate:
Austin, TX 78701: Relocate before starting work (Required)
Work Location: Hybrid remote in Austin, TX 78701
Title: Executive Support Administrator
Company: University of Rochester
Location: Rochester, NY
