Overview
Executive Support & Office Operations Lead Jobs in Houston, TX at Flow Control Group
Overview:
As the Administrative Assistant working for Hepburn and Sons LLC, you will support managers and employees to accomplish a variety of tasks. You will be expected to report to the Chief Engineer/Department Head of Engineering.
This is a contingent position based on award/funding from the customer.
Working at Hepburn and Sons LLC
Working at Hepburn means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of today. We honor handshakes as rigorously as contracts. We keep trust at the forefront of every decision we make and customer we serve! We believe there is no greater principle in business than that of building a solid foundation of trust. We hold one another to the highest levels of integrity and ethics. We cherish every opportunity given to us by our clients. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
This position is 100% in office work environment.
Responsibilities:
Support the preparing, transcribing, transferring, systematizing, and preserving of communications, records, and other information.
Operating office machines
Storing, distributing, and accounting for stores of material
Support projects requiring research and preparation of briefings charts and other presentation materials
Operating computerized business systems for the purpose of data entry and mining of business systems for the administration of ship repair and gathering performance metrics
Perform administrative tasks, data entry and database updates in Electronic Departure From Specification, Navy Maintenance Database (NMD), TASS-Info including eTAVR tracking, data entry and metrics
Prepare and maintain spreadsheets, charts and graphs
Prepare meeting minutes and presentations, file and records management, enter, update and retrieve information utilizing automated systems
Prepare correspondence, instructions, and memorandums
Assist in material ordering, pickup and delivery of supplies
Qualifications:
High School Diploma
2 or more years’ Administrative Assistant experience
Must have experience supporting managers and employees through accomplishment of a variety of tasks related to the Engineering Dept organization and communication
Must have experience handling and processing time sensitive material
Must have the ability to effectively communicate via phone and email to ensure assigned duties are completed accurately and delivered with high quality and in a timely manner
Must have the experience and judgment to plan and accomplish short and long term goals
Experience dealing with senior management is required as this position will report to the Chief Engineer/Department Head of Engineering
A working knowledge of Microsoft Outlook, Word, PowerPoint and Excel
A working knowledge of PowerPoint, Fleet Technical Support (Formerly TAAS-Info), Business Objects and (MRQT) Material Requirements tool
Active secret clearance with NACLC Investigation
Capable of bending, stooping, lifting
Able to work in an environment of low and high temperatures
Title: Executive Support & Office Operations Lead
Company: Flow Control Group
Location: Houston, TX
