Overview
Executive Team Assistant Jobs in Chicago, IL at UBS
Executive Team Assistant
United States – Illinois
Business management, administration and support
Global Wealth Management
Job Reference #
290466BR
City
Chicago
Job Type
Full Time
Your role
Are you detail-oriented? Do you enjoy going above and beyond to ensure tasks are met and exceeded?
Our new Team Executive Assistant will play a crucial role as primary gatekeeper for our Managing Director – Portfolio Manager and assist other Team Members to ensure our business runs at a World-Class level.
We’re looking for an Executive Assistant to:
• fully manage calendars, emails, reservations, travel, contact database, and expense reports
• support office administration, including answering phones, ordering supplies, handling mail and managing conference/catering logistics
• track licensing, registration, and continuing education requirements
• attend client calls and meetings as needed
• work on-site
• participate in team meetings and events
• coordinate the production of presentation books, reports, and meeting prep packets
Your team
The Corporate Cash Management Team is located in our downtown Chicago office is part of Wealth Management Americas. Our team delivers separately managed, fixed income investment portfolios for corporate, institutional, and High Net Worth clients.
Your expertise
• successful administrative experience in a fast-paced environment (3 years+)
• excellent MS Office knowledge
• outstanding organizational and time management skills; be able to properly prioritize and assume tasks from multiple team members
• work independently, problem-solve, and meet deadlines; you set goals and do what it takes to achieve them with no excuses
• impeccable attention to detail; you value accuracy and take full ownership of mistakes made
• proven written and verbal communication skills
• comfortable interacting with colleagues at all levels, sharing your opinion, and participating in team discussions
About us
UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..
We have a presence in all major financial centers in more than 50 countries.
How we hire
This role requires an assessment on application. Learn more about how we hire: www.ubs.com/global/en/careers/experienced-professionals.html
Join us
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it’s our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?
Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Title: Executive Team Assistant
Company: UBS
Location: Chicago, IL
Category:
