Overview
Executives’ Assistant and Office Receptionist Jobs in Alvin, TX at Woven Metal Products
Full Job Description
Key Responsibilities:
Responsibilities will include, but are not limited to, the following:
· Answer and screen phone calls for the company, welcome and check in visitors, escort and direct visitors to the appropriate location, prep and clean up from meetings, all while providing excellent customer service
· Manage office conference room calendar and global company calendar, order lunch for meetings, set up Teams meetings, prepare brochures/handouts, take meeting notes and supply collateral items for visitors
· Order give-away/promotional items, work with multiple vendors to customize, get quotes, and samples; keep inventory of all items up-to-date and order items for each show, gather and ship items for tradeshows, provide home support as needed for salesperson at show
· Conduct outreach for internal events to plan and execute employee lunches, snacks, annual company event and more
· Manage conference and tradeshow grid; update all information pertaining to show, register employees, book hotels and some travel arrangements, gather collateral items, inform team of details and work with manager on needs
· Maintain kitchen and office supplies inventory and order when necessary
· Track all expenses and reconcile monthly via online expense tracking system
· Work with Sales team to order customer gifts annually or as-needed and provide support for sales meetings, order lunches, take notes as part of weekly and quarterly meetings, etc.
· Keep Marketing internal files within SharePoint up-to-date, taking and uploading pictures from events, purchasing product images, working with remote partners and vendors as needed
· Help monitor websites for any needs, work with agencies to make changes and keep website analytics spreadsheet up-to-date monthly
· Process payables for Marketing as needed, work with internal AP department to track finances
· Manage copy room, copy machine, track supplies and work with vendors as needed
· Update outdoor shop screens/televisions with images for employee communications
· Maintain organizational charts, tracking employee changes weekly; print and bind safety manuals and handbooks for new hires
· Uphold leadership values of integrity, excellence, innovation and collaboration; displaying respect and a positive attitude in all interactions with the team and customers
Qualifications:
· High school diploma and college degree required
· Multi-tasker with the ability to work in an extremely high-paced environment
· Dedication to high-quality output and communicates and asks questions as needed
· Excellent verbal communication skills, personable and detail-oriented a requirement
· Excellent interpersonal and customer service skills
· Excellent written communications and the ability to professionally correspond with clients required
· Proficient in general computer knowledge, Microsoft Office suite of products including PowerPoint, Excel, Word, Teams and other job-related software
· Understands the importance of strict confidentiality and keeps information private
· Event experience a plus but not required
· Ability to be a team player and work with other staff members required
· Ability to model and promote Woven Metal Product’s core values of reliable quality, a partnership attitude, and attention to detail
Job Type: Full-time
Pay: $55,000.00 – $75,000.00 per year
Benefits:
401(k) matching
Dental insurance
Healt…
Title: Executives’ Assistant and Office Receptionist
Company: Woven Metal Products
Location: Alvin, TX
Category:
