Overview
Facilities Admin Assistant Jobs in Barrow, AK at Arctic Slope Native Association LTD
Full Job Description
Summary
The Facilities Administrative Assistant will perform a wide range of administrative and support functions for the Facilities Department at the Samuel Simmonds Memorial Hospital.
Work with Director of Facilities, Facilities Supervisor, Facilities Assistant Manager, and other Facilities Staff to identify status of equipment and compliance issues.
Typical Office and paperwork support. Help with payroll and security documentation. Ordering supplies and parts, delivery times, pricing, financial issues and filing.
Utilize several proprietary software’s such as Maximo, Concur, Quantros, and others.
Essential Job Functions
Scans Work orders, service requests, checklists, repair documentation and other documents and is a general aid to the Compliance Documentation Specialist.
Scans and organizes electronic files of work orders, service requests.
Monitors daily the activity of the Compliance Tracking Checklist on the “U”drive. Update as necessary.
Utilizes Maximo work order software to create work orders, change status, chronicle compliance issues, and other.
Continually work in Maximo to organize it to be able to correctly perform documentation and to help keep documentation current.
Aids Director of Facilities in movement, housing, vehicles, travel, obtaining ID paperwork, ID’s from HR, backgrounds and other issues to accommodate vendor traffic.
Coordination of staff training. Help with training of staff.
Responds to emergency calls: utility failures, disaster response, security, and safety issues.
Participates in any regulatory inspection from various agencies such as FDA, Environmental Protection, Utility authorities and Fire Department, OSHA, The Joint Commission, CMS and others.
Cooperates and communicates effectively with manager/director and other participants to aid and technical support.
Maintains safe and clean working environment by enforcing procedures, rules, and regulations.
Aids Director with creating meeting information, general production of agendas, and lists, recordkeeping, use of Microsoft software’s, creating spreadsheets, correspondence and other, including filing.
Performs other related duties as required and/or assigned.
Ability to communicate and work with outside contractors and vendors of all types
Maintain shipping status and parts inventories for Facilities Department.
Inspection of the facility and Environment of Care rounding is required.
Should be well-trained to handle document compliance with the Joint Commission.
Certification/Licensure
Valid Alaska Driver’s License that meets ASNA insurance criteria within ninety (90) days of hire.
Arctic Slope Native Association, Ltd.: Exercises its rights in Native Hire Preference, Contracting/Subcontracting and Employment Practices applicable by law is committed to maintaining a drug free, smoke free workplace.
Title: Facilities Admin Assistant
Company: Arctic Slope Native Association LTD
Location: Barrow, AK
Category:
