Overview
Facilities & Administrative Coordinator Jobs in Seattle, WA at Akin
Full Job Description
POSITION SUMMARY:
Based out of the Lake City Administrative Offices, this role assists and supports the facilities teams and administrative functions across our sites in the State of Washington. Helps with tracking and maintaining vendor activities related to facilities, equipment, supplies, and other support services. Has access to protected healthcare information (PHI) or confidential identifiable information (CII), both paper and electronic, as necessary, to perform related job duties and responsibilities.
ESSENTIAL FUNCTIONS:
Serves as day-to-day contact for building services, mail/package deliveries and facilities support work tickets; plans and coordinates implementation of facilities service strategies and vendor activities for our sites throughout the State) i.e., office supplies, furniture installations, mail services, coffee and other programs)
Serves as Reception and Main Point of Contact for visitors, guests and employees; ensure visitor sign-in/maintains logs and may be required to escort when necessary; manages, tracks and assigns building access/badges and parking permits
Provides project support for repairs, site and building services (building/floor/mail room logistics); coordinates FFE acquisition/disposal, recycling and donations; assists in large meeting coordination & logistics
Monitors and may assist in assigning, reporting and showing analytics for work orders and facilities requests through Sharepoint or other ticketing systems
Provides procurement/invoice/accounting support, project and administrative tasks for Director of Facilities, Facilities Managers, Corporate Directors and Executives
Ensures the maintenance of confidential files for employee in the Lake City Administrative Offices
Leads efforts for setting up, standardizing and maintaining First Aid and CPR kits
May serve on internal committees and/or work teams
Maintains conference rooms calendars and schedules
Performs other duties as assigned by Supervisor
KNOWLEDGE, SKILLS, AND ABILITIES
Advances knowledge of office processes and efficiency with computer software MS Office 365 and other agency and/or program software; proficient in writing clear and grammatically correct documents, correspondence and emails
Self-starter that possesses strong communication skills that model and maintain a professional work environment for employees, vendors and visitors
Knowledge of regional community resources
Maintains a high level of confidentiality and professionalism regarding records and/or sensitive matters
Demonstrates excellent customer service, problem solving, status reports and follow through with tasks and activities
Able to quickly come up to speed on Akin operational practices and policies, including contractual obligations
Must be able to pass all required background checks
Must possess strong human relations skills to communicate and work effectively within a culturally diverse work environment and community
Ability to embrace and support Akin’s commitment to fostering an inclusive organization
WORKING ENVIRONMENT:
This job is performed in a professional office environment. The following list is representative of the work environment employees encounter while performing the essential functions of this job:
Moderate noise (i.e. business office with computers, printers, phones)
Typical office lighting and temperatures
Moderate interruptions
Ability to sit a…
Title: Facilities & Administrative Coordinator
Company: Akin
Location: Seattle, WA
Category:
