Overview
Facilities and Administration Assistant Jobs in Cebu, Central Visayas, Philippines at Sourcefit DR
Title: Facilities and Administration Assistant
Company: Sourcefit DR
Location: Cebu, Central Visayas, Philippines
Position Summary
As a Facilities and Administration Assistant you will work to deliver a wide range of support and administrative functions. The duty is to primarily assist with implementation of improvements to the provision of support functions across the organization.
Job Details
Onsite
Monday to Friday | 2 PM to 11 PM (Flexible)
Responsibilities
Assist in liaising with PEZA and Local Government Unit on statutory requirements.
Assist Senior Facilities and Administration Manager in ensuring that the Security services are aligned based on the security standards.
Report and follow up any request and complaints from the end-user to the Building Management Office
Implements House Rules and Regulations and other Policies of the Company
Coordinate all technical requests to the Facilities and Administration Team.
Ensures that the Department’s expense tracker are updated and validated before submitting to Senior Facilities and Administration Manager.
Monitors and ensures that proper allocation and timely distribution of Office Supplies.
Ensures optimal utilization of resources to avoid unnecessary OT and wastage.
Assist Senior Facilities and Administration Manager in the preparation of documents to process Request for Payment and Purchase Request Forms (and other documentary requisites) for procurement.
Assist the Senior Facilities and Administration Manager in sourcing and coordinating with different vendors in providing the cost-benefit analysis and cost comparison for Pantry, Housekeeping and Office Supplies.
Perform daily physical site rounds to ensure that Facilities and Administration process and standard is adhered
Assist in the day-to-day activities assigned by the Senior Facilities and Administration Manager.
Ensures that proper asset documentations are in place (i.e. gate pass and work permits)
Responding appropriately to emergencies or urgent issues as they arise.
Qualifications
3-5 years of experience in a similar role.
Experience in vendor management is highly advantageous.
Knowledge of building administration coordination and maintenance is a plus.
Prior experience in the BPO industry is preferred.
