Overview
Facilities Coordinator Jobs in Palo Alto, California, USA at Your IT Recruiter
Job Description
Your IT Recruiter is helping a mobility technology company find a Facilities Coordinator to ensure employees and visitors have a fantastic experience in the office. In this role, you will work closely with fellow US Workplace Operations team members, ensuring consistency across all company offices.
This is a full-time, 6-month contract position. This position will be onsite and available to candidates based in the Palo Alto, CA area.
As a Facilities Coordinator, you will:
Support employees and assist with any office needs such as maintenance, shipping, office supplies, office equipment, etc.
Serve as the local main point of contact for all employee questions and concerns.
Oversee the smooth operation of the daily lunch program and report issues to the vendor.
Manage the inventory and ordering of all food and beverage and office supplies.
Conduct frequent facility walkthroughs during the workday to discover and resolve any issues before our employees report them.
Maintain and manage the cleaning and stocking of pantry refrigerators, shelves, and the coffee micro-bars. Ensure conference rooms are in order and operational.
Notify the day porter of any janitorial needs.
Accept and manage mail and package distribution.
Coordinate in-office events such as socials, holiday celebrations, and All-hands meetings.
Record and track all department expenses.
Monitor and assign incoming workplace service tickets for the US WPO team. Ensure US WPO Intranet content is always up to date.
Other duties as required.
Requirements
High School Diploma plus some college
5+ years working in a fast-paced office environment
Proficient in the Google platform and Microsoft Word, Excel, and Power Point
Ability to adapt to shifting priorities and handle multiple tasks efficiently in a dynamic environment
Skilled at interfacing with all levels of staff, building ownership, and coordinating with vendors
Excellent attention to detail, strong organization skills, strong communication and interpersonal skills, a customer service mindset, and collaboration and teamwork spirit
Capable of prioritizing tasks and responsibilities effectively.
Ability to build relationships across departments, work collaboratively, and manage conflict constructively
Ability to identify areas needing improvement or additional support and take appropriate action with little guidance
Strong alignment with the company mission, vision, and values
Ability to lift to 30 lbs.
Light travel to various sites is expected
Prior experience in customer service, office management, hospitality, or operations is preferred
Benefits
PTO and paid holidays!
Pre-tax commuter benefits
Employer subsidized healthcare benefits
Flexible Spending Account for healthcare-related costs
Employer of record covers all costs for short- and long-term disability and life insurance
401k package
Desired Skills
Knowledgeable in Cloud Technologies
Agile Processes
Cross functional knowledge
Data analytics
Experience in A&D industry
Experience with Fiori, SAPUI5, OData
Experience in JavaScript, Python
Experience with S4 HANA
Experience in JIRA and confluence
Knowledge of GPD (Grouping, Pegging and Distribution)
Tricentis and test automation tools
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Title: Facilities Coordinator
Company: Your IT Recruiter
Location: Palo Alto, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management)
